Receptionist

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Answer phone calls politely and in a friendly manner.

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Greeting visitors in a warm and friendly manner and answering any questions visitors have

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Receiving visitors in a friendly manner and presenting any questions that visitors inquire about.

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Regularly operates standard office equipment, including fax machine, copier, and computer.

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Maintain detailed and accurate records of visitor requests and calls received

Responsibilities as a pool keeper:

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Perform various routine and detailed secretarial duties for other departments in the absence of their Department Secretary.

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Receive, review, prepare and process forms, reports, records and requests related to management services.

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Prepare management documents for distribution to clients and required employees.

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Serve as a receptionist in greeting and directing employees and visitors, answering routine inquiries, and scheduling appointments and meetings.

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Communicate with other management regarding routine management procedures and other matters.

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Maintain files and other office records.

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Initiating correspondence with companies and external parties.

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Operating the department’s office machines.

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Receive, sort and route correspondence and other incoming mail.

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Perform related administrative tasks, as required.