Procurement Coordinator
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Job Description
JOB CONTENT
Responsible for sourcing cost negotiations credit term and buying of raw materials consumable items spare parts etc. and expediting orders to meet the scheduled delivery for Precision in a cost effective manner.
KEY RESPONSIBILITIES
Assist in identifying procurement needs from stakeholders and compiling material specifications to support timely and cost-effective purchasing.
Collect product samples brochures and supplier information and coordinate approvals for dimensions specifications and quality standards.
Support the preparation and issuance of requests for quotations (RFQs) perform basic bid comparisons and compile payment terms for review and approval.
Liaise with suppliers to secure competitive pricing and favorable terms (e.g. payment delivery) under the guidance of the Line Manager.
Obtain necessary approvals raise purchase orders with selected suppliers and follow up to ensure timely delivery as per agreed terms and conditions.
Coordinate supplier meetings to address service levels and explore new sourcing opportunities in collaboration with the Line Manager.
Assist in identifying maintenance contractors renewing existing contracts and ensuring timely delivery of services.
Monitor contract performance including delivery warranty issues and compliance with terms and escalate concerns as needed.
Prepare basic reports on procurement activities supplier performance and market trends for review by the Line Manager.
Collaborate with user departments to understand procurement requirements gather feedback and ensure smooth execution of procurement tasks.
Organize and support the sale and disposal of scrap obsolete or salvage items.
Track outstanding contracts payment issues and other procurement-related matters and ensure timely resolution with relevant internal and external parties.
Coordinate customs clearance processes for imported shipments ensuring timely and accurate documentation and compliance with regulations.
Act as a point of contact between end-user departments and suppliers to address queries and resolve minor issues.
Support the implementation & maintenance of procurement systems and processes ensuring compliance with company policies and standards.
Ensure compliance with Safety Quality Food Safety HACCP and Environmental requirements as specified under the company s QHSE Management System and local regulations.
Maintain accurate and up-to-date procurement records with full traceability adhering to ISO BRCGS and internal management procedures.
Create knowledgebase and support knowledge and information sharing on procurement matters.
Stay updated on procurement trends and developments to support team decision-making.
Requirements
Education/ Qualifications
Additional training or knowledge in materials management is an advantage.
Experience
Exposure to handling procurement of materials such as plastic products machinery and accessories is beneficial.
Functional Skills & Specific Knowledge
Familiarity with contract negotiation and completion processes.
Strong organizational and coordination skills with attention to detail.
Proficient in communication and relationship management with suppliers and stakeholders.
Employment Type
Full Time
