Office Manager

Black & Grey HR has partnered with a well established Training Institute with a presence across six countries.Our client is looking to hire an Office Manager with exceptional administrative and clerical skills. You will be expected to multi-task and work well under pressure in a fast-paced environment.

-Complete various administrative activities for the Abu Dhabi Office.

- Compile, proofread and revise drafts of documents and reports.

- Daily record keeping and filing of documents.

- Prepare reports, presentations and correspondence accurately and swiftly.

- Create and organize information and generate reference tools for easy use.

- Answer and screen telephone calls, and respond to emails, messages and other correspondence.

- Operate and maintain office equipment.

- Ensure efficient and effective administrative information and assistance.

-Materials Management, including but not limited to: sending slide-books for printing, preparing delegate’s kits, printing Certificates, reviewing learning materials, confirming couriers for shipment, packing materials in boxes, arranging pick-up of materials, tracking materials during transit.

- Materials inventory for the Abu Dhabi office.

- Inform colleagues upon receiving ordered books

-Collects cheques and/ or any other documents on behalf of colleagues.

- Submit documentation to DMCC counter; collaborate with governmental institutions per need.

- Evaluate prices and suppliers for purchasing office materials.

- Scan Evaluation Forms, Competency Forms and other documents, per need.

- Ship Invoices, corrected/ additional Certificates and other documents to clients.

Requirements

- Degree in Business Administration (desirable).

- Certificate in Business Administration or related (essential).

- 4 years of experience in an executive support role.

- Methodical thinker with detailed research proficiencies.

- Thorough understanding of clerical and secretarial principles.

- Strong knowledge of databases and tracking systems.

- Fantastic organizational skills and detail oriented.

- Ability to work under pressure and meet deadlines.

- Brilliant written and verbal communication skills.

- Proficient in Microsoft Office, and business communication software

Benefits

- Salary + Benefits