Executive Assistant VA
صاحب العمل نشط
حالة تأهب وظيفة
سيتم تحديثك بأحدث تنبيهات الوظائف عبر البريد الإلكتروني
شارك هذه الوظيفة
حالة تأهب وظيفة
سيتم تحديثك بأحدث تنبيهات الوظائف عبر البريد الإلكتروني
الوصف الوظيفي
Job Title: Executive Assistant VA
Location: Dubai UAE
Industry: (Engineering
Job Type: Part-Time
Reports To: CEO / Managing Director
Job Summary:
A dynamic engineering company based in Dubai UAE is seeking a Part-Time Virtual Executive Assistant to support senior leadership remotely. This role is ideal for a highly organized and reliable individual with experience supporting executives in technical or industrial sectors. Youll handle a wide range of administrative scheduling and communication tasks to help drive daily operations forward.
Key Responsibilities:
- Calendar & Meeting Coordination
- Schedule meetings and manage the executives calendar across multiple time zones.
- Set reminders prepare agendas and follow up on action items.
- Communication Management
- Monitor and manage email inboxes flagging urgent messages and drafting professional responses.
- Act as a liaison with internal staff clients and external partners in the engineering sector.
- Document & Task Management
- Organize digital files and manage engineering-related documentation (proposals reports schedules).
- Track tasks and deadlines using tools like Trello ClickUp or Asana.
- Travel & Logistics
- Coordinate travel arrangements and prepare itineraries as needed for meetings site visits or conferences in the UAE and abroad.
- Basic Research & Reporting
- Conduct light research related to vendors suppliers or market trends in the engineering field.
- Prepare brief reports or presentation slides.
Qualifications:
- 2 years of experience as an Executive Assistant or Administrative VA (experience in engineering or technical sectors preferred).
- Familiarity with construction mechanical or infrastructure project environments is a plus.
- Excellent written and spoken English; Arabic is a bonus.
- Strong organizational skills and attention to detail.
- Proficiency in Google Workspace Microsoft Office and communication tools (Zoom Slack WhatsApp Business).
- Comfortable working independently with minimal supervision.
- Availability for part-time hours with overlap during Dubai business hours (GST).
Preferred Tools & Platforms:
Project management: Asana ClickUp Trello
Communication: Gmail Zoom Slack
File management: Google Drive Dropbox
CRM or ERP systems (optional): Salesforce Zoho SAP
Interested
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