Executive Assistant VA
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Job Description
Job Title: Executive Assistant VA
Location: Dubai UAE
Industry: (Engineering
Job Type: Part-Time
Reports To: CEO / Managing Director
Job Summary:
A dynamic engineering company based in Dubai UAE is seeking a Part-Time Virtual Executive Assistant to support senior leadership remotely. This role is ideal for a highly organized and reliable individual with experience supporting executives in technical or industrial sectors. Youll handle a wide range of administrative scheduling and communication tasks to help drive daily operations forward.
Key Responsibilities:
- Calendar & Meeting Coordination
- Schedule meetings and manage the executives calendar across multiple time zones.
- Set reminders prepare agendas and follow up on action items.
- Communication Management
- Monitor and manage email inboxes flagging urgent messages and drafting professional responses.
- Act as a liaison with internal staff clients and external partners in the engineering sector.
- Document & Task Management
- Organize digital files and manage engineering-related documentation (proposals reports schedules).
- Track tasks and deadlines using tools like Trello ClickUp or Asana.
- Travel & Logistics
- Coordinate travel arrangements and prepare itineraries as needed for meetings site visits or conferences in the UAE and abroad.
- Basic Research & Reporting
- Conduct light research related to vendors suppliers or market trends in the engineering field.
- Prepare brief reports or presentation slides.
Qualifications:
- 2 years of experience as an Executive Assistant or Administrative VA (experience in engineering or technical sectors preferred).
- Familiarity with construction mechanical or infrastructure project environments is a plus.
- Excellent written and spoken English; Arabic is a bonus.
- Strong organizational skills and attention to detail.
- Proficiency in Google Workspace Microsoft Office and communication tools (Zoom Slack WhatsApp Business).
- Comfortable working independently with minimal supervision.
- Availability for part-time hours with overlap during Dubai business hours (GST).
Preferred Tools & Platforms:
Project management: Asana ClickUp Trello
Communication: Gmail Zoom Slack
File management: Google Drive Dropbox
CRM or ERP systems (optional): Salesforce Zoho SAP
Interested
Send your resume to:
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Employment Type
Full Time
