Project Control Manager

Roles and responsibilities

• Project Planning and Scheduling

  • Develop and maintain detailed project plans, including scope, schedule, and resources, to ensure that all project milestones are met.
  • Establish and manage project baselines, including work breakdown structures (WBS), project timelines, and critical paths.
  • Ensure that accurate and realistic project schedules are developed, communicated, and adhered to by all project teams.
  • Lead the regular updating and tracking of project schedules, ensuring any delays or risks are identified and mitigated early.
  • Coordinate with project stakeholders, contractors, and team members to ensure alignment on project timelines and priorities.

• Cost Control and Budget Management

  • Oversee the development and management of the project budget, ensuring that all costs (labor, materials, equipment, overheads, etc.) are accurately estimated and controlled.
  • Monitor project expenditures and compare actual costs against the approved budget, identifying any variances and implementing corrective actions.
  • Provide forecasts for future project costs and ensure cost performance is aligned with the project’s financial goals.
  • Review and approve project invoices, change orders, and claims, ensuring they are consistent with the contract and project scope.
  • Work closely with procurement teams to ensure that project costs align with contracts and vendor agreements.

• Risk Management and Mitigation

  • Identify potential risks to project timelines, costs, and quality, and implement risk management strategies to mitigate these risks.
  • Facilitate regular risk assessments and ensure that risk mitigation plans are integrated into the project plan.
  • Develop contingency plans for critical risks and uncertainties that could affect the success of the project.
  • Track and monitor risks throughout the project lifecycle, adjusting plans as necessary to address new or emerging risks.

• Earned Value Management (EVM)

  • Implement and manage Earned Value Management (EVM) systems to track and report on project performance.
  • Use EVM metrics (Cost Performance Index - CPI, Schedule Performance Index - SPI, Estimate at Completion - EAC) to assess project health and forecast project outcomes.
  • Prepare and deliver performance reports to stakeholders, highlighting any deviations from the baseline and recommending corrective actions.

• Reporting and Documentation

  • Prepare and present regular project status reports, including schedule and cost performance, to senior management and clients.
  • Ensure that project documentation is accurately maintained and up to date, including reports, schedules, budgets, and risk registers.
  • Provide timely and accurate project reports to internal and external stakeholders, including clients, contractors, and regulatory bodies.
  • Document any changes to the project scope, cost, or schedule and ensure that proper change control procedures are followed.

• Team Leadership and Coordination

  • Lead and manage a team of project controls professionals, including planners, cost engineers, and risk managers.
  • Ensure that all project controls processes are followed consistently and that team members are trained and equipped to perform their tasks.
  • Foster a collaborative and proactive team environment, promoting communication and alignment across all project disciplines.
  • Support project managers by providing insights and recommendations based on project controls data to drive project success.

• Stakeholder Management

  • Engage with project stakeholders, including clients, senior management, contractors, and suppliers, to ensure alignment on project goals, timelines, and costs.
  • Provide regular updates to stakeholders on project performance, including any issues or concerns that may impact the project.
  • Act as the point of contact for all project control-related matters, addressing any questions or concerns raised by stakeholders.

• Quality Assurance and Continuous Improvement

  • Ensure that all project control processes, including scheduling, cost control, and risk management, comply with company standards and industry best practices.
  • Review and improve project control methodologies and tools, adopting new technologies or techniques to enhance project performance.
  • Conduct lessons learned sessions at the end of the project to capture successes, challenges, and opportunities for future improvement.

Desired candidate profile

Project Planning and Scheduling

• Expertise in creating and maintaining project schedules using tools such as Primavera P6, Microsoft Project, or similar scheduling software.
• Strong understanding of project management methodologies, including work breakdown structures (WBS), critical path method (CPM), and resource leveling.
• Ability to manage complex project schedules, identify critical paths, and ensure that all project milestones are met.

Cost Estimation and Control

• Advanced knowledge of cost control techniques, including Earned Value Management (EVM), cost forecasting, and variance analysis.
• Ability to prepare and manage project budgets, track expenditures, and implement cost-saving strategies.
• Experience with financial software tools, such as SAP, Oracle, or project-specific cost management systems, to track and report on project financials.

Risk Management

• Proficiency in identifying, assessing, and mitigating project risks to ensure the success of the project.
• Familiarity with risk management tools and techniques, such as risk registers, sensitivity analysis, Monte Carlo simulations, and risk mitigation planning.
• Ability to develop contingency plans for critical project risks and manage uncertainty throughout the project lifecycle.

Earned Value Management (EVM)

• Expertise in applying Earned Value Management (EVM) principles to monitor project performance in terms of cost and schedule.
• Ability to calculate and interpret key EVM metrics, including Cost Performance Index (CPI), Schedule Performance Index (SPI), and Estimate at Completion (EAC).
• Use EVM to analyze project trends, forecast outcomes, and make data-driven decisions to keep the project on track.

Communication and Leadership

• Strong leadership and team management skills to effectively guide and motivate a project controls team.
• Excellent communication skills, both written and verbal, to effectively report project performance to senior management and other stakeholders.
• Ability to manage multiple stakeholders with different interests, ensuring alignment on project goals, schedules, and budgets.

Stakeholder Management

• Ability to engage with clients, contractors, and other stakeholders, maintaining positive relationships and addressing issues promptly.
• Skilled in presenting complex project data in a clear, concise manner to both technical and non-technical stakeholders.
• Strong negotiation skills to manage contracts, changes, and any disputes that arise during the project.