Executive Secretary

Industry:Manufacturing

Job Responsibilities:

– Provides a professional secretarial job for senior executives especially the GM/DGM, answering and & screening phone calls, dealing with correspondence and writing letters where appropriate to ensure that all matters are dealt with efficiently and appropriately.

– Prepare meeting schedules making prior arrangements, meeting agendas, registering, typing and filing minutes of meetings.

– Overall Coordination of office administration including diary/time management of the GM/DGM, meetings, travel arrangements and regular communication of appointments.

– Observes and applies strict levels of confidentiality and discretion in all matters related to work performance and in providing services for the administration of personal affairs.

– Set up and maintain office files, correspondence and reports and to keep them available for reference and efficient operation of the office.

– Planning of travel requests for the GM/DGM and family and accompanying delegates.

– Prepare and produce high standards reports, documents and presentations.

– Will carry out specific projects, research, and other reasonable duties as needed.

– Multi-tasking, adapting and taking initiative in varying work tasks, responsibilities and situations.

Job Requirements:

– Minimum3-4 yearsof experience as anExecutive Secretary reporting to General Manager / Managing Director / CEO.

– Excellent communication skills in English.

– Age: Below 35 years.

– Currently resides or willing to relocate to Ras Al Khaimah.