Site Administrative Assistant

Responsibilities

• Screen phone calls, visitors, and correspondence, directing them appropriately.
• Compose and distribute complex correspondence using standard software applications.
• Maintain awareness of key priorities and commitments for project managers.
• Coordinate requests from clients, managers, and staff, determining action on important matters.
• Maintain files and assist with procedures, including document management and site audits.
• Handle incoming and outgoing mail, ensuring accuracy and proper format.
• Coordinate travel arrangements and prepare itineraries and expense reports.
• Arrange meetings, facilities, and catering, preparing agendas and minutes.
• Develop and implement office procedures and filing systems.
• Perform other administrative duties as assigned, including IT equipment deployment and facility coordination.
  

Qualifications: BASIC QUALIFICATIONS

• Proficiency in Microsoft Excel, Outlook, PowerPoint, and Word.
• Excellent written and verbal communication skills.
• Ability to multitask and meet deadlines.
• Valid driver’s license.
• Willingness to work overtime with short notice.
  

Additional Qualifications

• Experience with Electronic Content Management Systems.
• Previous Bechtel experience in administrative roles.
• Familiarity with construction jobsite environments.
• Strong organizational and leadership skills.