Executive Assistant

• Managing a complex daily schedule including scheduling client and internal meetings
• Ensuring the CEO is well prepared and informed ahead of meetings
• Reviewing and summarizing emails, prioritizing actions and responding where appropriate
• Co-ordinating travel arrangements including booking flights, accommodation and transport as needed for a seamless experience
• Drafting a variety of communications on behalf of the CEO, for internal matters as well as for social media and external releases
• Act as a trusted adviser, keeping the CEO informed of critical information
• Preparing presentations, reports and other documents as required
• Providing general support whilst being aware of and supporting with wellbeing
• Assessing and suggest ways to improve processes and enhance efficiency
• Maintaining CRM and document management systems

Key competencies:

• Scrupulous attention to detail with a high level of accuracy
• Analytical approach to interpreting data and making suggestions
• High level of customer service orientation
• Prompt and efficient follow-through mindset
• Superb organizational and time management skills
• Adaptable and agile approach to various working situations in a fast-paced environment
• Excellent communication and project management skills
• Self-motivated with a positive, proactive approach and sense of urgency
• Act as a vault when maintaining confidential and sensitive information
• Ownership and responsibility
• Entrepreneurial spirit, especially when problem solving and improving processes
• High degree of maturity and professionalism
• Advanced skill level with Microsoft applications and other software

Required Experience and Qualifications:

• Previous experience of 6 to 10+ years working as an Executive Assistant, ideally in a professional services environment
• Bachelor’s degree (or equivalent), ideally in Business or Finance
• Additional certifications related to technology or project management will be considered a plus
• Excellent spoken and written English, Arabic speaking is advantageous