Executive Assistant

Responsibilities

• Manage and maintain the CEO's busy calendar by acting as a gatekeeper to his diary, highlighting potential conflicts, recording travel arrangements, meetings, conference calls, etc.
• Maintains a variety of complex files and records often involving materials of a confidential nature.
• Coordinate travel arrangements as required, including booking flights, hotel accommodation, car rental, and providing directions to facilitate hassle-free travel
• Responsible for organizing internal and external meetings ensuring all necessary requirements are made e.g. meeting venue, equipment, presentations, prepare agendas.
• Work closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up as appropriate.
• Research, collects and analyzes data to prepare reports and documents as required by the CEO.
• Prepare powerpoint presentations for customer and in-house meetings.
• Track the deliverables of the Senior Executives on behalf of the CEO ensuring that tasks are completed and deadlines are met as agreed.
• Keep constant communication with vendors and third parties to keep office supplies, coffee, drinks, pantry and services in optimal levels at all times.
• Ensure that the office is in presentable and optimal condition and decoration for the Senior Executives and visiting customers, looking after the facility with personal touches and decorative good-tasted selections (plants, pictures, furniture arrangements, etc).
• Perform other related responsibilities as and when requested by CEO.

Qualifications

• Diploma/Degree in any field from a reputable university
• Minimum of 5 years relevant experience.
• Good English Communication skills – verbal & written
• Proficient in Microsoft Office Packages (Word, Excel, Presentation) as well as G-Suites programs.
• Organizational, planning and multi-tasking skills
• Excellent reporting skills
• Able to prioritize and ensure smooth execution of tasks
• Maintain high levels of professionalism and integrity
• Well organized with an understanding of priorities and changing demands
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills