Administrative Assistant

• Provides administrative/secretarial support to the SVP/VP and his team members.
• Greet and host guests and office visitors with courtesy and respect.
• Maintains a hard copy or electronic calendar for the responsible SVP.
• Follows Hill International Standard Office and Projects Document Control Procedure. Collects, reviews, and distributes incoming hard copies and electronic mail. Independently handles mail, not requiring the SVP's attention. Reviews incoming and outgoing correspondence for accuracy and format outgoing documents that require the SVP/VP's signature.
• Coordinates complex travel arrangements.
• Photocopying, scanning, and filing documents.
• Prepares, copy, submit and file expense reports using VantagePoint.
• Process vendors’ invoices in coordination with Finance Department.
• Performs other administrative assignments as required.
• Be part of the Operations/Admin Team when required.

Other Administrative assignments (if and when required)

Front Desk Operations:

• Answering phones and routing calls.
• Maintaining office fax machines, copy machines and printers.
• Managing the office drivers’ schedule e.g., organizing daily pickup, drop off and document deliveries.
• Arranging for courier pickup as required.
• Ordering office and kitchen supplies and coordinating the delivery.
• Using excellent interpersonal skills, communicate with various levels of company staff and management, visitors, clients etc.

Office Operations:

• Assisting with event/meeting planning.
• Coordinating and (when necessary, performing) the clean-up and organization of the office.

Qualifications, Experience, Knowledge and Skills:

• Degree in office management or equivalent from a technical institute.
• Excellent command of written and spoken Arabic and English.
• Literate with MS Office Suite, Word, Excel, and Outlook.
• Able to perform multiple tasks simultaneously.