MPM - Document Controller (Outsource)
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Job Description
Role : Document Controller
Location : Abu Dhabi
Role Purpose:
A Document Controller is responsible for managing and overseeing documents for a particular project or for an entire organization. They ensure that all documents are properly created signed stored and backed up/Archived and that any retention policies are followed. Also preparing the required formats daily weekly & Monthly Reports. Enhancing the Documentation Systems in addition to prepare any required word or Excel Tables or Formetc.
Key Accountabilities of the role
General:
- Provide a high level of customer service and care.
- Present the company in a professional manner in all business fields.
- Self-development and continuing personal development.
- Enhance the Documentation and archiving Systems.
- Preparing all required tables forms and reports.
Policies Systems Processes and Procedures:
- Analyses and document business process and problems to develop solutions to enhance efficiencies.
PMC:
Document Management: Manage the intake handling and storage of documentation.
Process Implementation: Develop and implement processes for document control.
Compliance: Ensure all documentation meets formal requirements and required standards.
Review and Update: Regularly review and update documents as necessary.
Program: professional in Microsoft offices especially Excel Word & power point
Version Control: Track and manage versions of documents.
Retrieval: Retrieve files as needed by company staff.
Backup and Storage: Securely backup and store documents.
Accessibility: Ensure all documentation is discoverable and accessible.
Organization: Ensure proper organization and categorization of documents.
Coordination: Coordinate with project teams to ensure all documents are accounted for and in the appropriate location.
Meeting Records: Record review and distribute minutes of meetings.
Regulatory Compliance: Monitor regulatory activity to maintain compliance with records and document management laws.
Risk:
- Monitor exposure to risk and compliance of respective development advisory department.
Training:
In house training will be given
Specialist Skills / Technical Knowledge Required for this role:
- A bachelors degree in business administration information management or a related field.
- Good to advance Microsoft programs knowledge especially Excel Word and Power point.
- Good Communication skills.
- High level of accuracy and attention to detail.
- Proficiency in document management software and systems.
- Good to advance Microsoft programs knowledge especially Excel Word and Power point.
Previous experience :-
- Minimum Seven years experience working in the field of Engineering Construction and project Management systems and Documentary.
Employment Type
Full Time
