Administration Officer
Posted on :
22-01-2025
Employer Active
1 Vacancy
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Job Description
- Provides administrative support to Operations Control on the daytoday activities.
- Assist the operations in registration of jobs/samples in appropriates files
- Ensure all jobs are invoiced promptly and correctly
- Answer phone calls and assist the customer appropriately
- Preparation of monthly reports with respect to revenue and expenses
- Archiving of job files for long term retention as per company policies.
- Maintenance of Petty Cash account.
- Maintaining ethical level of confidentiality.
- Job registration ensure correct invoicing entity details are procured and input in BOSS (Back Office System Solutions).
- Verification of rates on the invoice against the quotations or per contracts agreed with client.
- Draft invoice to be prepared as per the rates agreed with the clients and subsequently finalize approval.
- Issue purchase orders to suppliers after obtaining necessary approvals. Ensure the PO & original invoice are dispatched to accounts in Head office to process payment.
- Dispatch of documents and samples by courier.
- Dispatch of inspection/analysis reports & invoice to client via email.
- Filing & label job files for archiving
- Monitoring of supplier rebates and invoice adjustments.
- Preparation and updating Operations/ Laboratory Monthly Revenue Report unbilled revenue and to compute the accruals
- Disbursement of petty cash and accounts keeping of the same
- Adhere to code of Integrity and SGS Sustainability programme.
- Other administrative duties as assigned.
Qualifications :
Bachelor Degree in Commerce or Higher Preferable.
Additional Information :
Age Between 20 30 Yes
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
Key Skills
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