Executive Assistant
Posted on :
04-02-2025
Employer Active
1 Vacancy
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Job Description
We are looking for a proactive and detailoriented Executive Assistant to support the operations of our event company which specialises in poster designing and creative event materials. The ideal candidate will handle quotations billing scheduling and coordination with designers ensuring smooth business operations.
Quotation & Designer Coordination
- Request and collect quotations from designers for various projects.
- Compare pricing negotiate when necessary and finalise quotations as per company policies.
- Maintain a record of designer quotes for future reference.
- Ensure designers meet project deadlines and deliver quality work.
Billing & Finance Management
- Prepare and send invoices to clients promptly.
- Track payments pending invoices and follow up for dues.
- Maintain accurate financial records related to project costs and designer payments.
- Assist in generating financial reports related to sales and billing.
Scheduling & Calendar Management
- Maintain schedules and calendars for ongoing projects and meetings.
- Coordinate appointments between clients designers and management.
- Ensure all deadlines are met and communicate any changes effectively.
Client & Internal Communication
- Serve as the point of contact for clients regarding quotations and billing inquiries.
- Communicate with designers to ensure smooth workflow and timely submissions.
- Provide administrative support to the team as needed.
Requirements
Employment Type
Full Time
Company Industry
Key Skills
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