Contracts Lead

Roles and responsibilities

The jobholder is responsible to lead the Site Contracting Team to support the acquisition planning, pre-award and post-award administration for all Ruwais Site Contracts; Maintenance Service Contracts, CAPEX Projects, Operations, HSE, Inspection, Procurement & Site Supply Chain, to ensure HSE compliance & quality control and deliver products/services as per operational plans & within planned budget.

This role includes; leading the contact acquisition planning and administration of OEM Service Agreements, Baseline & Plant Support Service Agreements, Call-Out Agreements, Shared Service Agreements and Services Agreements against approved investments (IAF); with estimated annual budget of 50 Million USD all under Maintenance jurisdiction, while encompassing activities such as pre-contracts planning, pre-tendering support, tendering & technical evaluation support, service execution/contractor performance management, contracts variation & cost control, and any other post-award contracts administration in general

Key Accountabilities

Job Specific Accountabilities

Acquisition Plan & Pre-Contract Planning

• • Coordinate with all relevant End Users Department at site on the planning and development of Yearly Acquisition Plan
  • Manage planned workout on requested outsourced services to determine if the requested services are available in-house or can be synergized with other contracts
  • Manage readiness & Acquisition Plans of Service Agreements for PP5 & 84 projects, plant modification projects & future growth projects by fostering good collaboration with asset owners, good understanding of PESTLE changes and its effect on the outsourced services
    

• • Identify, evaluate and plan acquisition of services against any CAPEX investments that are crucial to ensure asset integrity, HSE compliance and are strategically best fit to meet functional & organizational strategic objectives

Pre-Award Support

• • Manage the pre-qualification, technical evaluation and technical clarifications during bidding in coordination with the relevant end user
  • Manage and coordinate with Head Office Procurement Department on issuance of new contract requests, variations, extension of time, etc., in accordance with prevailing corporate policies & procedure

Budgeting & Cost Control

• • Coordinate and manage the estimation for new contracts budget taking into consideration lessons learnt, future requirements, and actual expenditure of the previous contract
  • Manage contracts committed amount vs actual expenditure (including "Provisional Sum")
  • Manage any cost savings opportunity
  • Manage proper tracking and control of contract validity and coordinate with end user department on budget availability before raising any CR in SAP

Desired candidate profile

• • Manage regular weekly/monthly performance evaluation and other necessary meetings with Contractors and to provide interface support on Borouge end user's department representative and contractor site coordinator/head office representative
  • Develop negotiating plans and participate in direct negotiations and contract's scope clarification when claims/disputes arise during execution
  • Oversee contractor's performance are in accordance to the contract's scope of work, including evaluating and endorsing contractor's achievement on agreed KPI

Post-Award General Contract Administration

• • Manage the accuracy, adequacy, and integrity of the contracts technical related documents (i.e. SoW, BOQs, specifications, etc)
  • Manage Contracts database, correspondence, MOM, Site Instructions, invoices. monthly reports, Contractor's KPI achievement reports, etc, during post award cycle
  • Manage the review of Contract and provide feedback to ensure alignment of appropriate clause provisions are included in the general, special, and pricing conditions of the Standard Contract Forms
  • Manage regular audit of contractor's camp and site facilities, HSE record & other documentation in coordination with HSE Department Representative(s)
  • Manage all related activities concerning Contract close out and ensure contract closing is in compliance with the prevailing procedures

Commercial Support & Continuous Improvement Initiatives

• • Endorse invoices, ensure claims are made in compliance with the Contract and that all supporting documents are provided per the invoicing checklist for validation and approval of payment
  • Coordinate discussions related to existing contract claims and disputes and recommend desired course of action to the relevant end user department and functional manager
  • Leverage the synergy among Maintenance Services common across Ruwais based ADNOC group companies, particularly those acquired through RSI-CMS & RSI CEP, to capitalize cost saving & ensuring service availability by adopting service excellence model
  • Maximize the value delivered through out-sourced services by planning, organizing and administrating Plant Support & Baseline Services, OEM Services and Shared Services through efficient communication & collaboration with asset owners & procurement units. Leverage ADNOC framework agreements to capitalize cost saving and service availability
  • Embrace innovation and creativity to efficiently participate in organizational and ADNOC group strategic initiatives such as ADNOC GPU Framework Agreements and deliver maximum value through successful acquisition of unified agreements
  • QUALIFICATIONS, EXPERIENCE, KNOWLEDGE & SKILLS
    
• Minimum Qualification

• • Bachelor Degree in engineering or equivalent, preferably with Master's degree in business
  • Excellent knowledge of English, written & spoken