Administrative Coordinator
Posted on :
24-12-2024
Employer Active
1 Vacancy
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Job Description
- Coordinate and manage office activities to ensure smooth operations.
- Arrange travel accommodation and meeting schedules for personnel.
- Coordinate transportation for project teams and ADNOC site visits.
- Maintain and update records including contracts employee files and project documentation.
- Prepare and review correspondence reports and presentations.
- Handle confidential information with discretion.
- Ensure all documentation complies with ADNOC and regulatory standards.
- Ensure adherence to ADNOCs health safety and environmental (HSE) policies.
- Assist in generating reports and maintaining compliance documentation.
- Act as a point of contact for internal and external communications.
- Act as a liaison between ADNOC contractors and internal departments.
- Manage communication and coordination between stakeholders.
- Handle purchase requisitions track deliveries and manage inventory.
- Coordinate with vendors to ensure timely procurement and delivery of goods.
- Provide administrative assistance to project managers and engineers.
- Support onboarding processes for new employees.
- Facilitate coordination between project teams and HR.
- Handle the processing and submission of Optima applications through Seats.
- Monitor application status and resolve issues to meet project requirements.
- Arrange offshore and onshore medical examinations for project teams.
- Schedule and coordinate mandatory safety training including H2S HUET and other ADNOCrequired certifications.
- Stay updated on ADNOC processes HSE regulations and offshore/onshore operations.
Qualifications :
- Education: Bachelors degree in Business Administration Management or a related field.
- Experience: 35 years in a similar administrative role preferably in oil and gas or ADNOCrelated projects.
Additional Information :
- Proficiency in MS Office Suite (Word Excel PowerPoint Outlook).
- Experience with the Optima system and knowledge of ADNOC Seats
- Strong organizational and multitasking abilities.
- Excellent communication and coordination skills.
- High attention to detail and discretion with sensitive information.
- Familiarity with ADNOC processes HSE standards and offshore/onshore operations.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
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