Senior Admin Executive
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Job Description
Job Purpose:
Overseeing daily office operations and providing support for general functions including preparing reports and assisting with HRrelated tasks. Responsibilities include handling assigned administrative duties managing facility maintenance overseeing office supplies supervising subcontractors and coordinating with thirdparty vendors. The role also involves contributing to departmental planning and policy development.
Working Hours:
This is a fulltime onsite role with a 6day workweek requiring working hours from 9:00 AM to 7:00 PM.
Duties and Responsibilities:
Government related Tasks
- Handling new & existing Lease agreements Trade licenses Tenancy contracts Ejari PO Box etc.
- Dubai trade activities of collecting various documents from the portal as per the requirement.
- Coordinating with DUCAMZ Civil Defense municipality free zone authorities etc. for various approvals.
Fleet Management
- Dubai Police fines for fleet and management vehicles
- Salik Dubai and Abu Dhabi Darb
- Enoc VIP Fuel tag
- Registration & Insurance renewals
Property & Facility Management
- Scouting and locating space for new office and showroom
- Managing & monitoring renovations and fitout projects (Offices Showrooms Villas)
- Liaising with Vendors for maintenance works
- Liaising and securing approvals from various government authorities for fitout & renovations.
- Timely payment of rentals utilities (telephone electricity) and other charges.
- Timely renewal of property insurance
Procurement
- Creation of PO as per the requirement from BOD HR and other departments.
- Consumables (Stationeries pantry items Stamps and letterhead envelope)
- Office furniture & Maintenance items
Travel Desk
- Hotel & Flight Bookings
- UAE Visit Visas as per the requirements of Staff and BOD
- Taxi/Car booking for staff (Business Trips)
- Schengen Visa Applications
- Canada Visa Application
- Travel Insurance
Position Qualifications:
- Bachelors degree in business administration Facilities Management or a related field.
Requirements:
- Candidates must hold a valid UAE driving license.
Employment Type
Full Time
