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You will be updated with latest job alerts via emailRole Overview: The HR and Administration Officer will manage both human resources and administrative duties ensuring effective operation of the company both within and outside the UAE. This role requires an excellent understanding of UAE labor laws visa processes and administrative tasks related to employment and office management. The responsibilities involve supporting our managers and employees and handling the overall administrative duties of our company.
Key Responsibilities:
Draft and administer employment contracts offer letters termination letters accommodation agreements NOC Salary Certificate Vehicle Acknowledgment forms and other relevant documents.
Develop and maintain leave forms and other essential HR forms to ensure seamless tracking of employee time off and streamline the management of human resources documentation.
Handle the application renewal and cancellation of employee Employment Visas in compliance with UAE regulations.
Proactively monitor the expiration dates of visas licenses accommodations Vehicle mulkiya Employee Medical Insurance and other related company documents to ensure timely renewals and prevent any legal issues or penalties.
Maintain detailed and secure records for all employee files including confidential documents passports visas visit visas cancellations photos and other pertinent employee information.
Coordinate with various departments to calculate the salaries of employees both within and outside the UAE.
Ensure accurate calculation of endofservice benefits and manage the comprehensive exit process including final settlements and document handling.
Conduct hiring processes including the negotiation and finalization of employment terms ensuring that all agreements align with company policies and legal requirements.
Manage company license renewals establishment cards and other companyrelated renewals.
Oversee company filing systems and maintain organized records.
Procure medical insurance and manage the procurement of other company necessities.
Manage and coordinate employee accommodations negotiate terms with real estate agents and handle all associated payments including setting up new FEWA & SEWA accounts arranging tenancy contracts and other relevant documentation.
Purchase office supplies and equipment from platforms like Amazon and oversee other company purchases.
Arrange travel bookings and accommodations for all employees.
Secure maintenance permits and other necessary authorizations in the free zone. Reach out to Free Zone authorities for any building maintenance issues in the office.
Regularly update and maintain email correspondence and communication.
Manage utilities gather invoices and keep the accommodation sheet updated.
Ensure compliance with UAE employment laws and regulations.
Stay updated with changes in legal stipulations and implement them accordingly.
Manage employee concerns conflicts and inquiries promptly and professionally ensuring all issues are resolved efficiently.
Maintain diligent followup on tasks and processes to meet deadlines and uphold operational efficiency.
Assist with the preparation of financial statements and documents.
Update financial data in databases to ensure that information will be accurate and immediately available when needed.
Skills for HR and Administrative Roles
Strong FollowUp Skills: Capable of managing and tracking multiple HR tasks ensuring timely and efficient completion.
High Attention to Detail: Exceptional organizational skills required to manage HR processes with precision.
Problemsolving Ability to quickly identify and resolve issues enhancing efficiency.
Technical Proficiency in relevant software like Microsoft Office
Legal Knowledge Understanding of relevant labor laws and regulatory compliance.
Confidentiality: Capacity to handle sensitive information discreetly.
Adaptability: Flexibility to adjust to changing circumstances and duties.
Preferred Qualifications:
Bachelors Degree
HR management certification is highly desirable.
Thorough understanding of UAE labor laws and regulations.
Working Hours and Benefits:
Job Type: Fulltime
Pay: AED6000.00 AED8000.00 per month
Full Time