Company Overview:
Milele Motors is a dynamic automotive company specializing in importing and exporting cars. We offer a collaborative and supportive work environment where every team member is valued and encouraged to grow professionally.
Job Purpose: Administrative Assistant
Assist in administrative and legal tasks dealing with thirdparty agents such as government agencies vendors business partners and law firms.
Duties and Responsibilities:
Administrative Tasks:
- Handle company registration renewals licenses utilities maintenance and general office support.
- Maintain organized electronic and physical filing systems.
- Assist in creating formatting and editing documents reports and presentations.
- Accurately enter and update data in databases and spreadsheets.
Travel and Coordination:
- Coordinate travel arrangements including booking flights accommodation and transportation.
- Prepare travel itineraries and ensure compliance with company policies.
Government and Legal Coordination:
- Process visas residency permits labor cards and other government documentation for the UAE.
- Handle renewals of leases licenses PO Box renewals tenancy contracts and Ejari renewals.
- Coordinate with governmental agencies for approvals and inspections.
Procurement and Maintenance:
- Search for new office spaces and showrooms.
- Handle utility bills fleet fines pest control and sanitization works.
- Oversee maintenance works and coordinate with finance for payments.
Consultancies:
- Assist in setting up international branches and visa applications.
- Coordinate with vendors for maintenance renovations and expansions.
Other Responsibilities:
- Perform other tasks as assigned by the supervisor.
Education and Qualifications:
- Bachelors degree in business administration or related field.
- Experience as an executive assistant or in a similar administrative role.
Skills Required:
- Proficiency in English and Urdu or Hindi (Arabic preferred).
- Strong negotiation and critical thinking skills.
- Knowledge of local rules and regulations (RTA MOHRE Courts etc.).
- Excellent organizational and timemanagement skills.
- Ability to handle confidential information with discretion.
Benefits:
- Competitive salary: 4500 AED to 5500 AED.
- Health insurance.
- Professional development opportunities.
- Friendly and collaborative work environment
Remote Work :
No