Management Assistant

Responsibilities:
• Take charge of all kind of correspondence independently, to ensure timely and accurate response.
• Calendar management - prioritize meeting invitations and make sure all appointments are in line with the times.
• Support assigned Senior Management team members in coordination of travel, events & summits. Plan & coordinate all travel arrangements (visas, airline/hotel reservations & expense reports).
• Complete travel expense reports.
• Drive, coordinate and support specific administrative projects and assignments under the direction of the VP / Senior Director.
• Schedule internal and external meetings / conferences.
• Plan and organize all team events, meetings, summits, workshops.
• Document management - preparation of reports / presentations / correspondence, coordination of documents for signature and filing as requested.
• Maintain and update department files, records, (organizational) charts and publications
• Maintain vacation overview for the team.
• Create presentations.
• Take over administrative and coordinative tasks of department members as requested.
• Check and correct problems in existing systems and processes that are not immediately evident.
• Support team as well as management.
• Support Office Reception team on ad-hoc basis.