Maintains vendor database in SAP ERP Systems and files with current and complete information.
Follows established processes for vendor accreditation forms for supply and services
Follows established process for vendor performance evaluation forms and safekeeping
Ensures that all information (particularly ratings and evaluations) is accurate and up to date
Update the list of contractors databased with PCAB license compliance and DOLE Certificate of Registration
Assists new suppliers with the Vendor Accreditation process
Ensures that all required documents and forms are completed for approved vendors
Assists the Accounting Department with vendor communications
Support Procurement team and other Departments in evaluating selected vendors in complying with the Vendor Management Policy
Perform operational review tasks under the direction of Procurement Manager – Such as periodic re-assessments, reporting analysis, backfilling historical data, following up on issues identified via diligence reviews etc.
Update the SAP System and consult with the Procurement team as needed
Participate in Vendor procedures and processes
Actively participate in meetings with vendor when necessary
Disseminate relevant vendor reports to Procurement Team
Percentage Compliance Report per Assigned Procurement Assistant
Reports on the list of blacklisted Vendors
Updated Vendor Directory per Category
Effective maintenance of the vendor management system that reflects the appropriate treatment of sanctioned vendors
Answering any consultations that other business units may have on vendor management procedures
Performing other functions as may be assigned by Procurement Manager/Head
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