Vendor Management Assistant

v

• Maintains vendor database in SAP ERP Systems and files with current and complete information.
• Follows established processes for vendor accreditation forms for supply and services
• Follows established process for vendor performance evaluation forms and safekeeping
• Ensures that all information (particularly ratings and evaluations) is accurate and up to date
• Update the list of contractors databased with PCAB license compliance and DOLE Certificate of Registration
• Assists new suppliers with the Vendor Accreditation process
• Ensures that all required documents and forms are completed for approved vendors
• Assists the Accounting Department with vendor communications
• Support Procurement team and other Departments in evaluating selected vendors in complying with the Vendor Management Policy
• Perform operational review tasks under the direction of Procurement Manager – Such as periodic re-assessments, reporting analysis, backfilling historical data, following up on issues identified via diligence reviews etc.
• Update the SAP System and consult with the Procurement team as needed
• Participate in Vendor procedures and processes
• Actively participate in meetings with vendor when necessary
• Disseminate relevant vendor reports to Procurement Team
• Percentage Compliance Report per Assigned Procurement Assistant
• Reports on the list of blacklisted Vendors
• Updated Vendor Directory per Category
• Effective maintenance of the vendor management system that reflects the appropriate treatment of sanctioned vendors
• Answering any consultations that other business units may have on vendor management procedures
• Performing other functions as may be assigned by Procurement Manager/Head