Management Assistant

Responsibilities:

• Plan and organize all team events, meetings, summits, workshops.
• Schedule internal and external meetings / conferences.
• Document management – preparation of reports / presentations / correspondence, coordination of documents for signature and filing as requested.
• Complete travel expense reports.
• Maintain and update department files, records, (organizational) charts and publications
• Support assigned Senior Management team members in coordination of travel, events & summits. Plan & coordinate all travel arrangements (visas, airline/hotel reservations & expense reports).
• Take charge of all kind of correspondence independently, to ensure timely and accurate response.
• Maintain vacation overview for the team.
• Drive, coordinate and support specific administrative projects and assignments under the direction of the VP / Senior Director.
• Calendar management – prioritize meeting invitations and make sure all appointments are in line with the times.