Role Overview
We are seeking for our client a detail-oriented and proactive HR Assistant with solid experience operating within a UAE Freezone environment. The ideal candidate will possess at least 6 years of HR experience in the UAE and demonstrate a strong understanding of Freezone labor laws visa procedures and HR documentation. Prior experience with Bayzat HR software is a distinct advantage.
The HR Assistant will support a wide range of HR functions including employee onboarding/offboarding payroll coordination compliance management and employee engagement initiatives ensuring smooth HR operations in line with Freezone regulations.
Key Responsibilities
- Handle end-to-end onboarding processes (offer letters visa EID medical contracts) per Freezone authority requirements.
- Organize and conduct employee induction sessions.
- Manage offboarding including resignation processing visa cancellations and end-of-service settlements.
- Maintain accurate employee records in compliance with Freezone and internal policies.
- Prepare official HR documentation (NOCs salary certificates warning letters etc.).
- Respond to employee queries regarding Freezone policies and company procedures.
- Support monthly payroll processing ensuring data accuracy and timely inputs.
- Assist in managing employee benefits including medical insurance and leave entitlements.
- Ensure full compliance with UAE Freezone labor regulations.
- Liaise with Freezone authorities for all labor immigration and governmental processes.
- Prepare HR reports including headcount attrition leave balances and audit documentation.
- Maintain HR databases and ensure integrity of employee data.
- (Advantageous) Operate and update records using Bayzat HR software.
- Contribute to employee well-being and engagement initiatives.
- Address staff concerns and maintain confidentiality and professionalism in all employee interactions.
- Support talent acquisition by screening CVs and coordinating interviews.
- Assist in organizing employee training and professional development activities.
- Ensure daily activities are conducted in compliance with company certifications and standards (ISO 9001 Ecovadis) actively supporting their ongoing implementation and maintenance.
Qualifications & Experience
- Strong knowledge of UAE Freezone HR procedures visa processes and labor laws.
- Skilled in HR document preparation and employee lifecycle coordination.
- Minimum 6 years of HR experience in the UAE with direct involvement in Freezone HR operations.
- Bachelors degree in Human Resources Business Administration or a related field.
- Solid understanding of labor laws in UAE free zones and local HR policies.
- Proficient in onboarding/offboarding procedures managing employee files and official documents (NOC certificates warning letters etc.).
- Skills in payroll management benefits and leave administration according to Freezone regulations.
- Proficient in office tools (Word Excel PowerPoint) and ability to produce regular HR reports.
- Excellent communication and interpersonal skills with a strong sense of confidentiality.
- Ability to work under pressure manage multiple tasks simultaneously and meet strict deadlines.
- Strong organizational skills and attention to detail.
- Experience with Bayzat or other HR software.
- Knowledge of other Freezones (DMCC JAFZA etc.).
- Basic understanding of HR training or development.
- Proficiency in Arabic (an asset).