Office Manager

Schedule meetings and appointments
• Manage travel arrangements for the CEO
• Track stocks of office supplies and place orders when necessary
• Maintain the office condition and arrange necessary repairs
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers and office lease
• Provide general support to visitors
• Address employees’ queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
• Liaise with facility management vendors, including cleaning, catering and security services
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Submit all expenses for the CEO
• Run errands as required periodically