Administrative Assistant - Grand Technology
Posted on :
09-09-2025
Employer Active
1 Vacancy
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Job Description
Key Responsibilities
- Perform general administrative tasks and clerical duties.
- Maintain both digital and manual filing systems for organized recordkeeping.
- Draft and manage correspondence including letters and emails.
- Provide comprehensive secretarial and administrative support to the Directors General Manager and Accounts Department.
- Manage and update the DAFZA portal efficiently.
- Prepare and submit required documents to respective Consulates for visa processing.
- Maintain a document register track expiry dates and process renewals for company documents (e.g. trade licenses leases establishment cards insurance PO Box).
- Handle employees visa renewals and ensure timely processing.
- Support the Content Acquisition and Marketing team through research and information gathering.
- Oversee general office management and daily operational needs.
- Maintain accurate records of customer contract agreements and content-related documentation.
- Organize and manage filing systems for contracts agreements and financial records.
- Prepare submit and reconcile expense reports including petty cash management.
- Handle VAT filing in compliance with regulatory requirements.
- Prepare quotations delivery notes and receipt vouchers as required.
- Process purchase orders and ensure timely customer coordination.
- Prepare and send invoices ensuring accuracy and timely payment processing.
- Generate and share management reports (e.g. purchase order reports accounts receivable statements).
- Follow up on outstanding payments via email and telephone.
- Process bank transactions (cash cheque online payments) accurately and securely.
- Coordinate and manage all aspects of incoming international shipments including tracking documentation and warehouse delivery.
- Manage and maintain QuickBooks Online for accounting and financial tracking.
Employment Type
Full Time
Key Skills
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