Document Controller - Aconex
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Job Description
Hill International with more than 3000 professionals in 100 offices worldwide provides program management project management construction management and other consulting services to clients in a variety of market sectors. Hill has participated in over 10000 project assignments with a total construction value of more than $600 billion. Engineering News-Record magazine recently ranked Hill as the eighth-largest construction management firm in the United States. For more information on Hill please visit our website at .
General Description of Role and Responsibilities:
- Good working knowledge in ACONEX Document Management System including workflows
- Good working knowledge in Oracle Suite is an added advantage
- Managing all documents within the PM tools; including documents mails workflows
- Should be able to clarify document control queries from the PMC Consultants and contractor
- Manage and oversee documents for projects.
- Make sure all documents are created and signed that data is accurate and that the documents are stored and backed up.
- Assist with document storage tasks that include scanning documents copying documents filing documents (physically or electronically) organizing documents and keeping them safe.
- Ensure documentation is incorporated into master database/Library and retrieve as and when required by the team.
- Implement and maintain a coordinated and consistent filing system; ensure that all filing is up-to-date and in accordance with QSE procedures if available.
- Responsible for Control/Track/Issue of complete project documentation.
- Coordination with the PMC teams and with Clients Project Management / Project Controls / Cost Control / Procurement team for project documents and for the pending workflow and its action
- Point of contact and responsible for the Project documents
- Manage the documents received for archiving and decide on key search string references to be specific (numbering system) to maintain data standardization.
- Maintain confidentiality around sensitive documentations
- Follow-up and coordinate with various stakeholders to ensure the completeness of the archived design/tender/contract/construction/close-out documents.
- Coordination support and communication with Consultant/Project document controllers as and when required
- Ensure the completeness and correctness of all documents within the PMI system.
- Prepare/generate reports for the progress meetings/reporting and as and when requested by the team
- Administrative activities and support as required by the corporate team
- In case of any absence or annual leave of team member(s); need to cover their duties as assigned
Qualifications Experience Knowledge and Skills:
- Minimum of 7 years Document Control experience
- Good working knowledge in Aconex and its workflows
- Act as project administrator for document control software (Aconex)
- Demonstrable track record in the delivery of large multi-functional projects.
- In-depth knowledge of document control systems and procedures.
- A rounded profile comfortable with working with diverse team members.
- Effective in building good working relationships within the project team and with project stakeholders.
- Other duties as requested from time to time
- Software Knowledge of Share point Oracle EBS I-procurement.
Employment Type
Full Time
