Executive Assistant to CEO
Posted on :
04-07-2025
Employer Active
1 Vacancy
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Job Description
We are seeking a highly organized and proactive Secretary to support the Chief Operating Officer (COO) of a leading robotics company in Dubai. The ideal candidate will be a multitasker with a strong understanding of R&D production inventory management and warehouse operations. This role requires exceptional administrative skills attention to detail and the ability to coordinate across multiple departments.
Key Responsibilities:
- Executive Support: Manage the COOs schedule meetings and travel arrangements.
- Communication: Strong email drafts reports and presentations with clarity and professionalism.
- R&D Coordination: Assist in tracking research projects documentation and liaising with technical teams.
- Production Oversight: Support operational planning ensuring smooth workflow between departments.
- Inventory & Warehouse Management support: Maintain records track stock levels and coordinate logistics.
- Stakeholder Engagement: Act as a point of contact for internal teams and external partners.
- Data & Reporting: Compile and analyze operational data to support decision-making.
- Confidentiality: Handle sensitive information with discretion and professionalism.
- Follow-up task assigned to guarantee completion.
Qualifications & Skills:
- Experience: 3 years in a similar role preferably in a technology or robotics company.
- Education: Executive Assistance Office Administration or Secretarial Studies Office Management is a plus.
- Technical Knowledge: Familiarity with R&D processes production workflows and inventory systems.
- Software Proficiency: Experience with ERP systems Microsoft Office Suite Advanced skills in Word Excel PowerPoint and Outlook for document creation data analysis and communication and project management tools.
- Shared Drive Management Organizing and maintaining files on platforms like Google Drive OneDrive or SharePoint.
- Strong Multitasking Abilities: Ability to manage multiple priorities efficiently.
- Excellent Communication Skills: Fluent in English; Arabic is a plus.
- Detail oriented: ensure attention to detail and completion of tasks.
Employment Type
Full Time
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