Events Junior Assistant (Unpaid Internship)
Posted on :
04-06-2025
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1 Vacancy
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Job Description
ITP Media Group reaches an audience of more than 104.6 million people across the Middle East and beyond through its leading websites portals social media platforms events conferences award ceremonies magazines books and social media influencers agency. More at .
ITP Media Group s events department is looking for a dynamic and detail-oriented Junior Assistant to support the planning coordination and execution of various events. This internship offers a hands-on opportunity to learn all aspects of event management from concept to completion.
This position will provide valuable hands-on experience and support to our dynamic team starting in August 202
Requirements
KEY RESPONSIBILITIES
The Events Junior Assistant will primarily be responsible for but not limited to the following:
- Supporting the events team with planning and organising in-person events (e.g. conferences panels award ceremonies launches etc.)
- Support with vendor outreach venue booking and logistics coordination
- Help with guest list management ticket sales and registration processes
- Conduct research on venues industry events and suppliers
- Assist with on-site event execution
- Create distribute and manage sheets and documents to track information
- Coordinate travel arrangements including booking flights and cars for colleagues and VIP guests along with arranging event deliveries.
- Conduct post-event follow-up with sponsors and attendees. Preparing sponsor reports and sharing event photographs where required.
- Preparing the necessary documentation required to obtain any event permits.
Technical Competencies
- Passion for events and a proactive attitude
- Confident and highly professional communicator verbally and in writing.
- Excellent organisational skills and ability to prioritise accordingly.
- Highest standard of accuracy and attention to detail.
- The ability to work quickly to tight deadlines under pressure.
- Flexibility and a professional approach at all times.
- Excited by new challenges
- The ability to self-supervise in order to meet deadlines
- Strong understanding of and confidence working in MS Office programmes including Word Excel and PowerPoint.
- Fluent in English.
Behavioural Competencies
- Attention to detail
- Collaboration
- Creativity
- Energetic
- Flexible
- Initiative
- Planning and prioritization
- Proactivity in reporting
- Problem solving
- Relationship management
- Teamwork
PERSON REQUIREMENTS
Time Out is filled with individuals as diverse as the cities we live in and cover. At the same time there are common characteristics we all share. To join our team you ll want to
- Be commercially astute
- Either have experience at or want to dive headfirst into a fast-paced digital-first company
- Think BIG
- Be passionate about going out and unearthing new experiences
- Have excellent communication and relationship building skills
- Be a team player
QUALIFICATIONS
- Currently pursuing or recently completed a degree in Event Management Marketing Communications Hospitality or a related field
- Alternatively prior work experience in any of these fields will also be considered
EXPERIENCE
- Understanding of the Middle East s dynamic cultural identity and a passion for new experiences.
Employment Type
Full Time
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