Personal Assistant to the General Manager
Posted on :
15-04-2025
Employer Active
1 Vacancy
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Job Description
The Personal Assistant (PA) to the General Manager plays a crucial role in supporting the General Manager in daily operations ensuring efficient management of tasks and responsibilities. The PA acts as a liaison between the GM and various stakeholders including employees suppliers and guests.
- Manage sensitive information with discretion and integrity.
- Act as the first point of contact for the Executive Office.
- Manage the General Managers calendar including scheduling meetings and appointments.
- Prepare reports presentations memos SOPs complimentary vouchers and any official documents.
- Manage correspondence including negative reviews directed to the GM.
- Prepare and process GMs monthly expenses travel expenses insurance reimbursement claims and travel arrangements.
- Review and proofread contracts capex files and any other documents for accuracy before the General Managers review.
- Keep all ExComs/departments on task to meet deadlines.
- Prepare the monthly business review presentation and take minutes.
- Monitor project timelines and deliverables ensuring deadlines are met.
- Maintain organised filing systems both physical and digital.
- Prepare reports for the GM.
- Manage stationery inventory (Future log).
- Coordinate and organise internal and external meetings including venue booking and catering arrangements.
- Assist in the preparation of board meeting materials and annual reports.
- Liaise with other departments to gather information and data for GMs presentations and reports.
- Manage the GMs professional memberships and subscriptions.
- Assist in organising company events and teambuilding activities as directed by the GM.
Qualifications :
- Bachelors degree in Hospitality Management Business Administration or a related field preferred.
- Previous experience as a personal assistant or in an administrative role preferably within the hotel or hospitality industry.
- Experience in supporting senior management is an advantage.
- Strong organizational and timemanagement skills.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) .
- Ability to multitask and prioritize tasks effectively.
- Strong attention to detail.
- Problemsolving and critical thinking skills.
- High level of integrity and confidentiality.
- Adaptability to changing environments and priorities.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
Key Skills
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