Project Manager

Roles and responsibilities

• Manage the project throughout the project Life Cycle until final acceptance (FAC):
  • Handles milestones and adherence to budgets and initiates actions to minimize non-conformance cost
  • Ensures set up and maintenance of the Siemens Energy Project Management Plan including Quality Management Plan
  • Involves the relevant partners in the sales/ project initiation phase
  • Builds directs contact, interfaces and relations with customer´s relevant interfases of all project matters
  • Calls for and actively supports an adequate handover from Proposal / Sales to execution, analyzes customers’ requirements and examines their commercial and contractual feasibility
  • Performs contract reading and derives actions concerning risks, opportunities and contractual obligations
  • Ensure alignment and appropriate competence on the technical solution and integration of the scope sub-systems with emphasis on the project results (e.g. in line with specifications, budget, quality, schedule, resources, EHS)
  • Agrees targets and work packages with project staff and delegates defined work packages
  • Setting-up a proper project planning with clear focus on critical time constraints, control the schedule on a regular basis by consulting all relevant project members
  • If applicable to the project, ensures proper ramp up and execution of site activities (e.g. coordination of agreed commissioning measures onsite together with Site Manager)
  • Holds regular project status meetings and organizes acceptance of milestone work results
  • Documents all work results according to the valid standards
  • Safegueard implementation of the acceptance (tests) and final project handover
  • Is responsible for quality, EHS for the entire project
  • Ensures an adequate handover phase to after sales / service
• Manage Customer Requirements:
  • Manages customer expectations and solving issues; identifies/creates additional opportunities out of the ongoing projects
  • Actively gathers information on customer strategies (focus on budgets, expansions etc.)
  • Consults with customers on technical solutions
  • Manages resolution of technical and / or commercial issues
  • Clarifies customers' targets and requirements, and/or specification in request for proposal (RFP) and leads negotiation with customers
  • Regularly performs lessons learned activities and feeds the results into own project and organization
  • Informs customer, management and project team of deviations from project plan.

Desired candidate profile

1. Project Planning and Scheduling

• Defining Project Scope: Developing a clear and detailed project plan that outlines the goals, deliverables, timeline, resources, and constraints of the project.
• Creating Timelines: Establishing realistic project schedules with key milestones, deadlines, and dependencies to keep the team on track.
• Resource Allocation: Identifying and allocating resources (human, financial, and material) needed to successfully complete the project.
• Work Breakdown Structure (WBS): Breaking down complex tasks into smaller, manageable components to improve focus and clarity throughout the project.

2. Risk Management

• Risk Assessment: Identifying potential risks that could impact the project’s success, such as budget overruns, schedule delays, or resource shortages.
• Mitigation Strategies: Developing risk management plans to mitigate risks, including contingency plans and alternative strategies to keep the project on track.
• Problem-Solving: Proactively addressing any issues or obstacles that arise during the project lifecycle and finding effective solutions.

3. Budget and Financial Management

• Budget Planning: Developing and maintaining a project budget, ensuring that costs are tracked, and staying within financial limits.
• Cost Control: Monitoring and controlling project expenses to avoid overspending, making adjustments as necessary to stay within budget.
• Financial Reporting: Providing regular financial updates to stakeholders and senior management to ensure transparency and accountability.

4. Team Leadership and Collaboration

• Team Building: Leading and motivating the project team, ensuring that each team member understands their role and responsibilities.
• Delegation: Effectively delegating tasks to the appropriate team members, ensuring that the work is distributed evenly and based on expertise.
• Conflict Resolution: Managing and resolving conflicts within the team, addressing issues calmly and constructively to maintain morale and focus.
• Collaboration: Working closely with other departments and stakeholders to ensure alignment, resource availability, and successful project execution.

5. Communication and Stakeholder Management

• Stakeholder Communication: Communicating regularly with stakeholders (e.g., clients, senior management, team members) to keep them informed of project progress, risks, and changes.
• Project Reporting: Providing detailed status reports on project performance, including timelines, budget adherence, risks, and any necessary adjustments.
• Presentations and Meetings: Leading meetings with stakeholders to discuss progress, clarify expectations, and provide recommendations for improvements or changes.
• Expectation Management: Managing stakeholder expectations by setting realistic goals and timelines, ensuring clear and consistent communication throughout the project lifecycle.