Assistant Manager Finance

Roles and responsibilities

• Liaise with Finance Manager Budgeting for Budgeting, pricing & costing assignments.

• Assisting in preparation & finalization of project control budgets.

• Coordination with operations team and allocation of budgets to GLs as per approvals from management.

• Critically analyzing the cost elements for all projects before budget numbers are locked and uploaded in SAP.

• Uploading finalized control budgets on SAP for Actual vs Budget comparisons and taking required approval.

• Collaborate with ERP team for Budget uploads and ensuring all reporting requirements are met.

• Monitoring the creation of project internal orders and maintaining as per operations requirements.

• Overseeing budget issues faced by all sites including Head office.

• Supporting finance manager for finalization of annual budgets for upcoming years.

• Resolving and reviewing the PR & PO related queries from GL selections to cost center

• Creation of new cost centers based on management approvals and ensuring initial budgets are uploaded.

Fixed Assets:

• Creation of asset codes based on approved project budgets and company policy.

• Preparing the required schedules for fixed assets for Audit Purpose and monthly closing.

• Reconciliation of fixed assets with physical counts and ensuring compliance with fixed assets policy.

• Creating, transferring, and disposing fixed assets in SAP based on relevant approval.

• Supervising annual physical count by coordinating with Operations teams and ensuring SAP is matched with TAGIT and physical count.

Budgetary coordination with HR:

• Supervising backfill requests for new hirings and amendments for professional and technical staff.

• Monitoring the creation of new budget IDs and upload of approved CTCs in SAP and reconciliations.

• Correspond to HR for all budget related queries and ensure compliance as per HR policy.

• Supervising any amendment to CTCs based on management approval.

Monthly Closing:

• Performing accounting duties and supporting junior staff as required or assigned.

• Investigate and resolve audit findings, account discrepancies, and issues of non-compliance.

• Finalization of month end revenue and cost accruals for subcontractors and ensuring its in line with project control budgets.

• Finalization of month end accruals for transportation, inventory & other accruals.

• Support month-end and year-end close process.

• Liaise with the Finance Manager to improve financial procedures.

• Provide monthly project wise Actual v/s budget report.

• Maintaining and reconciling balance sheet and general ledger accounts and undertaking variance analyses.

Other Services:

• Ensuring timely completion of Financial Surveys (SCAD).

• Documenting and monitoring internal controls in support of auditing team and addressing internal audit queries

Desired candidate profile

In addition to all job specific responsibilities, all employees are required to adhere to all Khidmah health, safety and environmental (HSE) policies, procedures, practices, and relevant legal and statutory health, safety and environmental requirements and obligations. All employees are personally responsible to familiarize themselves with these policies, procedures, practices, updates, etc. Khidmah HSE department regularly updates existing and introduce new policies, procedures and practices and each employee is personally responsible to ensure they stay updated and compliant with all such updates and new additions.

Information Security responsibilities:

• Comply with Khidmah Information Security Policies
• Be aware of and fulfil their information security responsibilities
• Ensure whoever handles sensitive company information have taken the Security Awareness Training
• Know how to report a security incident (to IT ServiceDesk or InfoSec).
• Not Disable his/her OS firewall and/or Antivirus
• Restrict use to authorized purposes, Protect access accounts, privileges and associated passwords.

Accept accountability of his/her individual user accounts, and maintain confidentiality

Qualifications:

• Master’s degree in finance or any related and/or, professional qualification in finance or any.related field.
• Industry Experience (No. of years): 8+ years of experience.
• Position/functional experience (No. of years): 3+ years of experience
• Competencies and Skills: Strong financial analysis Skills, Growth mindset, Ability to work with little or no supervision, Working knowledge in SAP.