Events Assistant Director

Roles and responsibilities

• Event Strategy & Execution:
• Oversee the end-to-end management of high-profile events, ensuring alignment with client goals and organizational standards.
• Team Leadership:
• Inspire and motivate cross-functional teams to deliver outstanding results.
• Project Management:
• Manage budgets, schedules, and resources to ensure smooth and efficient event execution.
• Client Relationship Management:
• Build and maintain strong client relationships, providing regular updates and aligning event designs with client expectations.
• Innovation & Creativity:
• Push boundaries in event design, ensuring creativity and innovation in all projects.
• Travel & Availability:
• Attend client meetings, site visits, and events, and be available to work evenings and weekends as needed.

Requirements/Qualifications

• Education:
• Bachelor’s degree in Event Management, Marketing, Hospitality, or a related field.
• Experience:
• Minimum of 12 years in event planning and management, with a proven track record of executing large-scale events.
• UAE-specific experience is a strong advantage.
• Skills & Expertise:
• Exceptional leadership and team management capabilities.
• Strong project management skills, including budgeting, scheduling, and resource allocation.
• Excellent communication, negotiation, and client engagement skills.
• Proficiency in event management software and tools.
• Attributes:
• Creativity and passion for innovation in event design.
• Flexibility to travel and work extended hours as required.

• Event Conceptualization

  • Developing event concepts that align with the organization’s mission, goals, and audience needs.
  • Collaborating with stakeholders to understand objectives and creating event themes or experiences.

• Comprehensive Event Planning

  • Overseeing the entire event planning process, from logistics and budgeting to staffing and execution.
  • Creating detailed project plans, including timelines, milestones, and deliverables, and ensuring adherence to deadlines.

Desired candidate profile

1. Event Conceptualization

   • Developing event concepts that align with the organization’s mission, goals, and audience needs.
   • Collaborating with stakeholders to understand objectives and creating event themes or experiences.

2. Comprehensive Event Planning

   • Overseeing the entire event planning process, from logistics and budgeting to staffing and execution.
   • Creating detailed project plans, including timelines, milestones, and deliverables, and ensuring adherence to deadlines.

3. Budget Management

   • Creating and managing event budgets, ensuring financial resources are allocated efficiently and costs are controlled.
   • Negotiating with vendors, suppliers, and contractors to stay within budget while securing the best value.

4. Risk Management

   • Identifying potential risks and creating mitigation strategies to avoid disruptions during the event.
   • Developing contingency plans for unexpected issues such as bad weather, vendor problems, or equipment failure.

Team Leadership and Management

1. Leadership and Team Management

   • Leading a team of event planners, coordinators, and other staff, ensuring that all roles and responsibilities are clearly defined.
   • Providing mentorship and guidance to junior staff, fostering a collaborative and efficient working environment.

2. Delegation and Task Management

   • Delegating tasks to appropriate team members based on their strengths and expertise.
   • Ensuring that team members are held accountable for their responsibilities while offering support when needed.

3. Collaboration with Internal Stakeholders

   • Working closely with senior leadership, marketing, PR, sales, and other departments to ensure alignment of event goals with organizational priorities.
   • Communicating event strategies, timelines, and updates to senior management and stakeholders.