Executive Assistant

Roles and responsibilities

Job Title: Executive Assistant

Location : Abu Dhabi

Education : Bachelor's degree

Experience: 8-10 years

Contract : 2 months (extendable)

Languages : Fluent in English

Job Requirements

• Standard EA role managing diaries, events, logistics and procurement
• Industry experience a plus
• Working previously in Risk is a plus

• 1. Communication Skills

• Verbal Communication: Interacting effectively with executives, clients, and team members.
• Written Communication: Drafting professional emails, reports, and correspondence.
• Active Listening: Understanding and anticipating executive needs.

• 2. Organizational and Time Management Skills

• Calendar Management: Scheduling meetings, appointments, and travel plans efficiently.
• Prioritization: Handling competing tasks and deadlines with ease.
• Event Coordination: Organizing events, conferences, and team activities.

• 3. Technical Skills

• Office Software Proficiency: Expert use of Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
• Project Management Tools: Familiarity with tools like Asana, Trello, or Monday.com.
• Travel and Expense Management Software: Experience with tools like Concur or Expensify.

• 4. Confidentiality and Discretion

• Trustworthiness: Handling sensitive information with care.
• Professionalism: Maintaining confidentiality in all dealings.

• 5. Problem-Solving and Critical Thinking

• Proactive Solutions: Anticipating potential issues and resolving them efficiently.
• Crisis Management: Staying calm and resourceful in high-pressure situations.

• 6. Interpersonal Skills

• Relationship Building: Establishing trust with executives, clients, and team members.
• Empathy: Understanding and supporting the needs of executives.
• Conflict Resolution: Addressing disagreements diplomatically.

• 7. Attention to Detail

• Accuracy: Ensuring error-free scheduling, documentation, and communication.
• Thoroughness: Double-checking reports, presentations, and arrangements.

• 8. Multitasking Abilities

• Managing various responsibilities simultaneously, such as scheduling, correspondence, and event planning.

• 9. Adaptability and Flexibility

• Agility: Adjusting quickly to changes in plans or priorities.
• Learning Mindset: Adapting to new tools, systems, or executive preferences.

• 10. Leadership and Initiative

• Independent Decision-Making: Taking the lead on projects or tasks without constant supervision.
• Supportive Leadership: Assisting in team coordination and task delegation when needed.

• 11. Financial Management Skills (optional but valuable)

• Budgeting: Managing executive or departmental budgets.
• Expense Tracking: Preparing and submitting expense reports accurately.

Desired candidate profile

1. Communication Skills

• Verbal Communication: Interacting effectively with executives, clients, and team members.
• Written Communication: Drafting professional emails, reports, and correspondence.
• Active Listening: Understanding and anticipating executive needs.

2. Organizational and Time Management Skills

• Calendar Management: Scheduling meetings, appointments, and travel plans efficiently.
• Prioritization: Handling competing tasks and deadlines with ease.
• Event Coordination: Organizing events, conferences, and team activities.

3. Technical Skills

• Office Software Proficiency: Expert use of Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
• Project Management Tools: Familiarity with tools like Asana, Trello, or Monday.com.
• Travel and Expense Management Software: Experience with tools like Concur or Expensify.

4. Confidentiality and Discretion

• Trustworthiness: Handling sensitive information with care.
• Professionalism: Maintaining confidentiality in all dealings.

5. Problem-Solving and Critical Thinking

• Proactive Solutions: Anticipating potential issues and resolving them efficiently.
• Crisis Management: Staying calm and resourceful in high-pressure situations.

6. Interpersonal Skills

• Relationship Building: Establishing trust with executives, clients, and team members.
• Empathy: Understanding and supporting the needs of executives.
• Conflict Resolution: Addressing disagreements diplomatically.

7. Attention to Detail

• Accuracy: Ensuring error-free scheduling, documentation, and communication.
• Thoroughness: Double-checking reports, presentations, and arrangements.

8. Multitasking Abilities

• Managing various responsibilities simultaneously, such as scheduling, correspondence, and event planning.

9. Adaptability and Flexibility

• Agility: Adjusting quickly to changes in plans or priorities.
• Learning Mindset: Adapting to new tools, systems, or executive preferences.

10. Leadership and Initiative

• Independent Decision-Making: Taking the lead on projects or tasks without constant supervision.
• Supportive Leadership: Assisting in team coordination and task delegation when needed.

11. Financial Management Skills (optional but valuable)

• Budgeting: Managing executive or departmental budgets.
• Expense Tracking: Preparing and submitting expense reports accurately.