Administrative Assistant

Roles and responsibilities

Essential:

• Higher Secondary or equivalent
• 1 to 2 years working as a Secretary or Administrative Assistant
• Excellent organizational skills
• Computer Literacy
• Ability to multi-task and work under pressure
  

Desirable:

• Knowledge to use the PR System (EPRO)
• With Valid UAE Driving License
• 2 years previous experience working in Human Resource
• Basic Knowledge in UAE Labour Law
• Bachelor’s Degree, Associate Degree or equivalent

• An Administrative Assistant plays a vital role in providing organizational and administrative support to individuals, teams, or departments within a business. They are often responsible for handling a wide range of tasks, including scheduling, correspondence, office management, data entry, and ensuring that the office runs smoothly on a day-to-day basis. While the specific duties can vary depending on the company and industry, here are the core skills and responsibilities for an Administrative Assistant:

  1. Organizational Skills

• Time Management: Prioritizing tasks and managing multiple responsibilities efficiently, often under tight deadlines.
• Calendar Management: Scheduling meetings, appointments, and travel arrangements for executives or teams, ensuring there are no scheduling conflicts.
• File Management: Organizing and maintaining both physical and electronic files, making it easy to retrieve documents when needed.
• Task Coordination: Ensuring that projects and tasks are tracked, deadlines are met, and team members are kept on schedule.

• 2. Communication Skills

• Written Communication: Drafting and editing emails, reports, memos, and other documents with clarity and professionalism.
• Verbal Communication: Answering phones, responding to inquiries, and handling both internal and external communication, ensuring a positive representation of the company.
• Interpersonal Skills: Acting as the point of contact for staff, clients, or visitors, demonstrating professionalism, courtesy, and helpfulness in all interactions.

• 3. Computer & Technical Skills

• Office Software Proficiency: Mastery of office productivity software such as Microsoft Office (Word, Excel, PowerPoint, Outlook), Google Workspace, or other industry-specific tools.
• Data Entry & Database Management: Accurately entering data into spreadsheets or company databases, tracking information, and generating reports as needed.
• Technology Troubleshooting: Basic troubleshooting for office equipment (e.g., printers, copiers, phone systems) or software tools to minimize downtime.
• Basic Accounting/Bookkeeping: Handling invoices, expense reports, or managing petty cash, depending on the role’s scope.

Desired candidate profile

An Administrative Assistant plays a vital role in providing organizational and administrative support to individuals, teams, or departments within a business. They are often responsible for handling a wide range of tasks, including scheduling, correspondence, office management, data entry, and ensuring that the office runs smoothly on a day-to-day basis. While the specific duties can vary depending on the company and industry, here are the core skills and responsibilities for an Administrative Assistant:

1. Organizational Skills

• Time Management: Prioritizing tasks and managing multiple responsibilities efficiently, often under tight deadlines.
• Calendar Management: Scheduling meetings, appointments, and travel arrangements for executives or teams, ensuring there are no scheduling conflicts.
• File Management: Organizing and maintaining both physical and electronic files, making it easy to retrieve documents when needed.
• Task Coordination: Ensuring that projects and tasks are tracked, deadlines are met, and team members are kept on schedule.

2. Communication Skills

• Written Communication: Drafting and editing emails, reports, memos, and other documents with clarity and professionalism.
• Verbal Communication: Answering phones, responding to inquiries, and handling both internal and external communication, ensuring a positive representation of the company.
• Interpersonal Skills: Acting as the point of contact for staff, clients, or visitors, demonstrating professionalism, courtesy, and helpfulness in all interactions.

3. Computer & Technical Skills

• Office Software Proficiency: Mastery of office productivity software such as Microsoft Office (Word, Excel, PowerPoint, Outlook), Google Workspace, or other industry-specific tools.
• Data Entry & Database Management: Accurately entering data into spreadsheets or company databases, tracking information, and generating reports as needed.
• Technology Troubleshooting: Basic troubleshooting for office equipment (e.g., printers, copiers, phone systems) or software tools to minimize downtime.
• Basic Accounting/Bookkeeping: Handling invoices, expense reports, or managing petty cash, depending on the role’s scope.