Junior Doent Controller

Should have a basic understanding of construction projects and documentation systems.

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Establishing a uniform document/drawing numbering system while adhering to company norms and requirements.

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Should understand and follow those specific Document plate systems.

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In charge of project folder setup, folder management, formulating registries, and document and drawing number allocation.

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Liaising with and distributing project-related information with the project team and potentially external parties.

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Assist the Department Head during the audit and as needed.

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Prepare template reports on projects as required.

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Process and control all project document types daily in an accurate and timely manner.

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Ensure that quality documentation, such as documents, drawings, RFIs, and incoming and outgoing registers, is maintained.

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File documents in physical and digital records and ensure appropriate storage.

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Assists in implementing new and improving Document Management systems and document management processes.

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Maintain confidentiality of sensitive documentation.

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Handling intake, scanning, verification, and storing documents.

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Retrieving files for other employees and customers when needed.

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Designing templates for documents, file types, and document databases.

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Checking and editing documents for accuracy and compliance.

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Controlling the flow of documents in and out of the department.

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Reporting errors or developments regarding document storage.

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Ensuring the secure destruction and disposal of sensitive documents.

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Updating and maintaining document management systems and physical records.

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Maintaining the security of confidential documents.

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Assisting employees with accessing documents through our document management system.

Skills & Qualifications:

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A bachelor's degree in business administration, library management, or record management.

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2 years’ experience in document management, archive management, or records management.

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Knowledge of document management systems like Sharepoint, OnlyOffice, DocuWare Cloud.

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An excellent grasp of Microsoft Office programs.

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Top-class typing and report writing skills.

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Detail-focused document organizing abilities.