Procurement Officer with strong Medical Background - The Elixir Clinic

The Elixir Clinic a well known international wellness and aesthetic clinic is looking for a Procurement Officer to join our team!

Procurement Officer

1. Job Purpose

The Procurement Officer is responsible for the administration directions and supervision of all procurement activities for The Elixir Clinic. This includes the establishment of procedures priorities schedules surveillance and coordination of all procurement actions. The role also includes supervising the warehouse operations and driving Finance & Accounts operations to success by implementing proper financial and accounting controls.

2. Duties and Responsibilities

2.1 Procurement and Financial Responsibilities

Responsible for ordering tracking and importing all products medications devices and other necessary items required by the company through different routes

Designs and implements an action plan for the procurement of raw material in compliance with purchasing policies and assigned budgets

Check validity of requests to purchase obtaining any additional necessary paperwork and manage any noncompliance requests

Coordinates with vendors to provide required component bids

Ensures high quality and costeffective prices are maintained with the purchasing of all raw materials supplies and equipment for the Company

Maintains a competitive edge by seeking the s and quotations and evaluating quotes before seeking purchasing approvals

Negotiates prices terms of sales and service agreements and credit terms with vendors

Ensures all quotations and orders are approved by management before purchase

Prepares and submits sales contracts for orders

Analyses the performance of vendors to improve the purchasing process

Establishes and maintains relationships with suppliers/vendors for the flawless execution of assignments

Ensures that all products are delivered ontime within scope and within the budget

Maintains vendor product and price lists

Manages all communication for all procurement activities

Responsible for clearing packages through Customs and the Ministry of Health

Prepares reports for management to plan and execute all procurement activities

Reports and escalates major issues to senior management as required

Analyses and designs various costeffective methods of procurement

Recommends strategies to improve quality and manage inventory levels for all raw materials products devices etc.

Designs and implements various purchasing strategies and procurement policies

Evaluates and maintains all reports for inventory reorders and coordinates with internal departments on the same

Maintains an efficient purchase order system recommends improvements at all service levels and ensures accuracy

Prepares and maintains books of accounts and reconciliation of financial statements payroll for the Company in compliance with regulations to ensure the smooth operations of financial processes

Responsible for Accounts payable invoice reconciliations monitoring payment schedules and the process of payments for all suppliers

Maintains accurate records and relevant related documents

Identifies opportunities to add value to the procurement process

Supervises all audit activities and evaluation of all purchase orders

Oversees all the legal requirements related to the import and export of materials products devices etc. for the Company

Builds a strong rapport with government entities such as the Ministry of Health Health Authorities etc. to fast track processes for the company.

Liaises with various parties and authorities in different countries to streamline the import and export of products

Maintains inventory and supplies by receiving storing and delivering items securing the warehouse and supervising warehouse staff

Organizes delivery of supplies to clients/branches/departments by receiving and transferring items

Coordinates the movement of inventory by scheduling materials to be moved to and from the warehouse with related departments

Meets warehouse financial standards by providing annual budget information monitoring expenditures identifying variances and implementing corrective actions

Maintains storage area by organizing floor space adhering to storage design principles and recommending improvements

Maintains inventory by conducting monthly physical counts reconciling variances and inputting data

Secures warehouse by turning alarms on testing systems to make sure the warehouse is safe and secured at all times

Travel to different locations within and outside the UAE for Company business as needed

Adhoc duties as required to cover day to day operations

2.2 Personal responsibilities

Apply oneself to the job continually upgrade oneself and embrace The Elixir Clinics core Values.

Maintains own staff development folder to record all educational and professional growthrelated activities

Demonstrates professional accountability reliability and responsibility at all times.

Demonstrates flexibility in work schedule and willingness to travel

Troubleshoots any operations related problems immediately

Meets deadlines for assigned projects and tasks

Works well under pressure and adheres to tight deadlines

3. Job Requirements

3.1 Skills and Knowledge

Excellent verbal and written communication skills.

Excellent interpersonal and customer service skills

Excellent organizational and time management skills.

Be proficient at using Microsoft Office and using computerbased systems.

3.2 Educational Qualifications

Bachelors Degree in relevant field (minimum)

3.3 Experience

At least 23 years working experience in procurement and accounting preferably in healthcare or the pharmaceutical industry

3.4 Personal Traits

Should be positive and selfmotivated.

Should take initiative.

Should be creative.

Should be service oriented and customer focused.

Should display clarity of speech.

Should be presentable and maintain excellent personal hygiene.

Only shortlisted candidates will be contacted.

Job Type: Fulltime

Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Medical Purchasing: 3 years (Required)

Language:

• English Hindi (Required)

License/Certification:

• UAE driving license (Required)