Receptionist Admin Assistant

• Job Description Roles and Responsibilities

• Manage reception and front desk and provide personal administrative support to
• management and the company through conducting and organizing administrative.
• duties and activities including receiving and handling information.
• Operate telephone switchboard to answer screen providing information taking messages and
• forward calls to concern employee
• Greet persons entering establishment determine nature and purpose of visit and direct or escort.
• them to specific destinations
• File and maintain records.
• Provide information about establishment such as location of departments or offices employees within the organization or over the phone to customers.
• Keep a current record of company car log and usage.
• Monitor mails box pick up sorting and distribution of mails.
• Arranging courier services for deliveries and pick up of various documents.
• Process and prepare LPOs correspondence vouchers or other documents.
• Schedule reservation for Conference room
• Make arrangement for the equipment and stationery for Conference room meetings.
• Order office supplies such as stationary for the office.
• Sending and follow ups for facsimile message.
• Labeling of books envelopes and other materials
• Typing of documents for all departments when needs arises.
• Printing of reports and proposals
• Binding of proposals project reports and the likes
• Photocopying and scanning of various documents for each department.
• Maintaining orders for office maintenance use
• Maintenance of First Aid Medical kit
• Records and filing maintenance.
• Updating contact details for company directory phone numbers
• Reservation and booking of car rental hotel and flight schedule.
• Copying of projects to CD and preparation for clients deliveries
• Perform duties such as cleanliness taking care of plants and straightening magazines to maintain reception area.
• Handles other administrative works and follow ups Authorities.
• Attending phone calls and direct to concerned department.
• Greet staff and the company visitors.
• Interfaces with Clients Suppliers Staff Members
• Accountabilities To uphold for confidentiality.

• Requirements
• Excellent verbal and written communication skills
• Exceptional organizational skills
• Talent for effectively interacting with individuals at all levels of the organization.
• Effectively work with Microsoft Office applications including.
• Outlook Word Excel and PowerPoint
• Academic qualification: Bachelors Degree
• Relevant experience: At least 1 to 2 years working as a secretary or Receptionist.

Remote Work :

No