Contracts Manager

Roles and responsibilities

The Contract Manager will oversee and manage all aspects of contract development, and execution on behalf of the firm. The successful candidate will work closely with the legal team, project managers, finance department and clients to ensure that all contracts are in compliance with legal requirements.

Key Responsibilities

• Maintaining accurate records of all proposals and contracts, tracking contract timelines, and identifying opportunities for process improvements.
• Ensure that all contract-related documentation is accurate, up-to-date, and accessible to relevant stakeholders.
• Work closely with the Finance team to ensure that all contracts are in compliance with payment terms and that payment milestones are met according to the contract terms.
• Assess financial risks on a continuous basis, and work closely with finance and the business team to monitor receivables, and escalate to stakeholders as needed.
• Ensuring compliance with management guidelines.
• Support legal in coordinating with other internal teams to gather feedback on insurance, tax, data privacy and IT security requirements for contracts negotiations.
• Collaborate with project teams to ensure that all contractual obligations are fulfilled and that the project is delivered on time and within budget.
• Maintain a high level of communication with clients to ensure that all parties are informed of contract changes and updates.
• Provide guidance and support to project managers on contract matters as needed.
• Inspect, read, edit and verify documents and data.
• Track contract status and contracts through implementation process.
• Handle both hardcopy and electronic filing processes.
• Meet deadlines and update clients with status.
• Oversees the procurement and administration of assigned contracts.
• Monitor contract expiration dates and verifies bonding and insurance to meet specific project requirements.

Required Skills -

• Bachelor's degree in business administration, law, or a related field
• Working fluency in Arabic reading and writing
• At least 5 years of experience in contract management or a related field
• Knowledge of contract law and regulations
• Excellent communication, and interpersonal skills
• Ability to manage multiple tasks and projects simultaneously
• Ability to work independently and as part of a team
• Proficient in Microsoft Office Suite
• Detail-oriented individual with excellent organizational and interpersonal skills
• Demonstrated ability in managing a streamlined communication with multiple stakeholders
• Ability to work with short deadlines
• Previous experience with professional services firm is preferable.

Desired candidate profile

. Contract Creation & Negotiation

• Drafting Contracts: Creating, reviewing, and revising contracts to ensure that they reflect the organization's interests and comply with relevant laws and regulations.
• Negotiation: Negotiating terms and conditions with vendors, clients, and other stakeholders to ensure favorable and fair agreements. This includes addressing issues like payment terms, delivery schedules, penalties, and intellectual property rights.
• Legal Compliance: Ensuring that contracts comply with local, state, and federal regulations, as well as any industry-specific standards or requirements.
• Customizing Agreements: Tailoring contract templates for specific business needs and ensuring that all critical elements are addressed.

2. Contract Administration & Management

• Tracking Deadlines & Milestones: Managing contract timelines and ensuring that all deadlines and milestones are met by both parties.
• Managing Renewals & Extensions: Monitoring contract expiration dates and managing renewals or extensions as necessary.
• Record Keeping: Maintaining accurate records of contracts, amendments, and related documentation. This includes tracking contract performance, compliance, and risks.
• Amendments & Modifications: Reviewing and processing contract amendments, modifications, and terminations when necessary.

3. Risk Management

• Identifying Risks: Identifying potential risks in contracts, such as legal, financial, or operational risks, and advising on ways to mitigate those risks.
• Dispute Resolution: Addressing and resolving disputes related to contracts, including contract breaches, non-performance, or disagreements over terms.
• Ensuring Compliance: Ensuring that all parties adhere to the agreed terms and conditions. This includes monitoring the execution of contractual obligations and taking corrective action if necessary.

4. Collaboration with Stakeholders

• Internal Collaboration: Working closely with various departments, such as legal, procurement, finance, sales, and operations, to ensure that contract terms align with business goals and requirements.
• External Collaboration: Liaising with clients, vendors, and third-party service providers to manage relationships and negotiate favorable terms.
• Training & Guidance: Providing training and guidance to internal teams about contract terms, obligations, and best practices for managing contracts.