Merchandise Assistant

Roles and responsibilities

You will be responsible for coordinating for PO & Stock delivery end to end (Vendor - DC - Store) to ensure timely delivery and maintaining good relationships with suppliers.

Job Description

Handling purchase orders, sales orders, and ensuring timely delivery of products.

Monitoring stock levels, managing reorder points, and ensuring accurate inventory records.

Logistics Coordination: Arranging transportation and tracking shipments to ensure timely and cost-effective delivery.

Liaising with suppliers and vendors to ensure timely procurement of materials and resolve any issues.

Maintaining accurate records of inventory, orders, and shipments using supply chain management software.

Generating reports on supply chain metrics, such as order fulfillment rates, delivery times, and inventory levels.

Addressing and resolving supply chain issues, such as delays, shortages, and quality problems.

Working closely with other departments, such as purchasing, production, and sales, to align supply chain activities with company goals.

Co-ordinate with assigned shipping agent on shipment collection and movements.

Create IBD (inbound delivery) with carton ID in SAP.

Invoice upload in SAP against IBD.

Excess shortage claim from principle/vendor.

Coordinate RTV (return to vendor) process whenever required.

Manage product destruction locally upon request from Principle

Evolve and elevate existing tools to streamline supply chain process.

Desired candidate profile

1. Analytical Skills

• Sales Analysis: Reviewing sales data to determine trends, demand forecasts, and product performance across different locations.
• Inventory Optimization: Using analytical tools to optimize stock levels, ensuring that stores are well-stocked without overstocking.
• Forecasting: Predicting future demand based on historical data, market trends, and seasonal fluctuations.

2. Attention to Detail

• Accurate Allocations: Ensuring that the correct quantities of products are sent to the right stores, taking into account regional preferences and customer demographics.
• Inventory Accuracy: Keeping a close eye on stock levels and sales data to avoid stockouts or overstock situations.
• Labeling and Documentation: Ensuring that product codes, labels, and other details are correct and consistent across all shipments.

3. Communication Skills

• Liaising with Teams: Communicating regularly with the buying team, store managers, and inventory managers to ensure alignment on product availability and distribution needs.
• Reporting: Preparing and delivering reports on stock levels, sales trends, and allocation performance to senior management.
• Problem Resolution: Addressing issues such as stock shortages, shipping delays, or inventory discrepancies in a timely manner.

4. Problem-Solving Skills

• Addressing Imbalances: Identifying and resolving issues when certain stores are overstocked or understocked.
• Handling Discrepancies: Investigating and solving issues related to inventory discrepancies or errors in merchandise allocation.
• Adjusting Allocations: Reacting quickly to changes in demand, seasonal peaks, or unexpected supply chain disruptions by adjusting allocations.

5. Supply Chain Knowledge

• Logistics Understanding: Familiarity with logistics, including warehouse management and shipping processes, to ensure timely and accurate deliveries.
• Vendor Coordination: Collaborating with suppliers, manufacturers, and third-party logistics providers to ensure efficient product delivery.
• Understanding of Retail Systems: Proficiency in using retail management systems, inventory control software, and other tools to track product movement and allocation.