Receptionist

Roles and responsibilities

As an Associate, you'll work as part of a team of problem solvers, helping to solve complex business issues from strategy to execution. PwC Professional skills and responsibilities for this management level include but are not limited to:

• Invite and give in the moment feedback in a constructive manner.
• Share and collaborate effectively with others.
• Identify and make suggestions for improvements when problems and/or opportunities arise.
• Handle, manipulate and analyse data and information responsibly.
• Follow risk management and compliance procedures.
• Keep up-to-date with developments in area of specialism.
• Communicate confidently in a clear, concise and articulate manner - verbally and in the materials I produce.
• Build and maintain an internal and external network.
• Seek opportunities to learn about how PwC works as a global network of firms.
• Uphold the firm's code of ethics and business conduct.
  

Applicants Should Be

• UAE Nationals holding a Family Book
• A recent graduate (graduated within the last 18 months) and holding a Bachelor’s or Master’s degree
  

Education (if blank, degree and/or field of study not specified)

Degrees/Field of Study required:Degrees/Field of Study preferred:

Certifications (if blank, certifications not specified)

Required Skills

Optional Skills

Desired Languages (If blank, desired languages not specified)

Desired candidate profile

1. Organizational Skills

• Time Management: Ability to manage an executive’s calendar, prioritize tasks, and meet deadlines.
• Scheduling: Expertise in coordinating meetings, travel, and appointments, often with multiple time zones.
• Task Prioritization: Ability to manage multiple competing priorities and make decisions on what should take precedence.
• Attention to Detail: Ensuring all details of scheduling, documentation, and communication are accurate.

2. Communication Skills

• Verbal Communication: Clear and concise communication when liaising with executives, staff, and external stakeholders.
• Written Communication: Proficient in drafting emails, reports, and presentations that are professional, accurate, and to the point.
• Discretion & Confidentiality: Understanding of sensitive matters and the ability to handle confidential information with discretion.

3. Problem-Solving & Critical Thinking

• Decision Making: Ability to make quick, informed decisions in the absence of the executive.
• Resourcefulness: Being able to identify solutions or alternatives to problems that arise unexpectedly.
• Crisis Management: Remaining calm and effective when handling urgent or high-pressure situations.

4. Technical Proficiency

• Office Software: Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Project Management Tools: Familiarity with tools like Trello, Asana, Monday.com, or others for managing tasks and projects.
• Communication Tools: Proficiency with communication tools like Slack, Zoom, or Teams for virtual meetings and team collaboration.
• Document Management Systems: Managing and organizing files digitally (e.g., SharePoint, Dropbox, or cloud-based systems).

5. Multitasking

• Managing Multiple Responsibilities: Ability to juggle a variety of administrative, scheduling, and support tasks simultaneously.
• Adaptability: Able to pivot between tasks and reprioritize as new demands arise.

6. Interpersonal Skills

• Relationship Building: Able to maintain positive working relationships with executives, team members, and external stakeholders.
• Client and Vendor Liaison: Acting as a point of contact for external parties, including clients, suppliers, and other executives.
• Emotional Intelligence: Understanding the needs of the executive and colleagues and responding appropriately to different situations.

7. Project Management & Coordination

• Event Planning: Organizing meetings, conferences, and corporate events, including handling logistics, catering, and guest lists.
• Travel Coordination: Managing complex travel itineraries, booking accommodations, and ensuring everything aligns with the executive’s preferences.
• Budget Management: Handling travel expenses, office supplies, and potentially assisting with budget tracking.

8. Financial Acumen

• Expense Reporting: Managing and submitting expense reports on behalf of the executive.
• Invoice Management: Overseeing accounts payable or managing vendor relationships, as needed.

9. Strategic Planning & Research

• Market Research: Conducting research on various topics (e.g., competitors, industry trends, etc.) to provide useful insights for decision-making.
• Business Acumen: Understanding the business environment and the specific needs of the organization or executive.

10. Leadership & Team Support

• Leadership in Administrative Tasks: Guiding and supporting other administrative staff, acting as a liaison between the executive and team members.
• Delegation: Knowing when to delegate tasks to other team members or assistants to ensure efficiency and proper workflow.

11. Cultural Competence & Global Awareness

• International Travel & Communication: Handling coordination and communication with global teams or executives across different regions and cultures.
• Language Skills: Sometimes, fluency in other languages is helpful, especially in multinational companies.