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You will be updated with latest job alerts via emailThe Secretary Operations will be responsible for project day to day operational coordination, documentation, report and presentation preparation, resource management file preparation, budget file preparation in line with SAP reports and as per directives of the Operations Manager. He would be also responsible for preparing project performance reports, including compilation of data required for Earned Value Analysis & Reporting, supporting in business plan data, apart from the admin basic support of organizing meetings, preparing MOMs. The incumbent should be proficient in MS Office applications, especially MS Excel, and possess exceptional organizational and communication skills.
Job Responsibilities
Job Requirements
Qualifications
Organizational Skills: Strong ability to manage multiple tasks, maintain schedules, and keep project documentation in order.
Communication: Effective verbal and written communication skills for interacting with team members, stakeholders, and clients.
Attention to Detail: Careful attention to ensure accuracy in documentation, reports, and schedules.
Time Management: Proficient in prioritizing tasks and meeting deadlines.
Problem-Solving: Ability to identify issues and propose practical solutions.
Technical Proficiency: Familiarity with project management software (e.g., Trello, Asana, Microsoft Project) and basic office software (e.g., Microsoft Office, Google Workspace).
Team Collaboration: Strong interpersonal skills to work effectively within a team and support various team members.
Basic Financial Understanding: Knowledge of budgeting and tracking project expenses.
Adaptability: Flexibility to adjust to changing project requirements and dynamics.
Research Skills: Ability to gather information and assist with project-related tasks as needed.
Responsibilities:
Project Coordination: Assisting in planning and scheduling project activities and meetings.
Documentation: Maintaining and organizing project documentation, including reports, agendas, and meeting notes.
Communication Support: Facilitating communication between team members and stakeholders, and distributing information as needed.
Progress Tracking: Monitoring project timelines and deliverables, and providing updates to project managers.
Logistical Support: Coordinating logistics for meetings, events, and training sessions related to the project.
Data Entry and Reporting: Assisting in data entry tasks and preparing reports on project status and performance metrics.
Financial Tracking: Supporting budget management by tracking expenses and assisting with financial reports.
Issue Resolution: Assisting in identifying project-related issues and communicating them to the appropriate team members.
Full-time