Administrative Clerk
Posted on :
09-10-2024
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Job Description
Job brief
We are seeking a highly organized and efficient Administrative Clerk to provide comprehensive support to our Team. You will play a vital role in ensuring the smooth daily operations of our office by handling a variety of administrative tasks with accuracy and diligence. You will be a proactive team player who thrives in a fastpaced environment and enjoys interacting with diverse stakeholders.
Responsibilities
- General Office Management:
- Manage incoming and outgoing mail and electronic correspondence.
- Schedule meetings and appointments for team members.
- Maintain and update calendars and databases.
- Coordinate travel arrangements and expense reports.
- Order and manage office supplies.
- Prepare and process documents including presentations reports and memos.
- Maintain filing systems and records.
- Administrative and Communication Support:
- Greet visitors and answer phone calls professionally.
- Provide accurate and timely information to staff and guests.
- Follow up on inquiries and requests.
- Liaise with internal and external stakeholders.
- Compose and proofread various documents.
- Project and Event Support:
- Assist with planning and managing office events and projects.
- Gather and prepare meeting materials.
- Take minutes and document key decisions.
- Handle travel arrangements and logistics for offsite events.
- Technology and Software:
- Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook) and Google Workspace applications.
- Ability to learn and adapt to new software systems.
- Maintain basic IT knowledge for troubleshooting common technical issues.
Requirements
- High school diploma or equivalent required.
- Minimum of 12 years of administrative experience in a fastpaced office environment.
- Excellent organizational and time management skills.
- Strong verbal and written communication skills with the ability to clearly and concisely convey information.
- Attention to detail and accuracy in all tasks.
- Ability to prioritize and multitask effectively.
- Positive and helpful attitude with a willingness to learn and adapt to new situations.
- Proficient computer skills including typing speed and internet navigation.
Remote Work :
No
Employment Type
Full Time
Key Skills
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