Analyst Data Management

Key Accountabilities

JOB SPECIFIC ACCOUNTABILITIES

• Establish the strong corporate data management guidelines and practice of collecting, organizing, protecting and storing an organisational data.
• Ensure all technical documents, technical proposals, business cases, file notes, presentations, reports, administrative and management actions etc. originating from within Division or incoming to the Division are thoroughly fact-checked and passed for consideration of the Division head.
• Conduct the data management audit quarterly and contribute the continuous improvement on data management practices.
• Monitor and coordinate with all stakeholders within the Division to ensure compliance of business processes and its improvements.
• Coordinate with other divisions to obtain proper data, information, reports, work requests, etc. as required for input to the short/long term plans for the Division.
• Develop internal and external correspondence and documents especially of technical nature and coordinate with stakeholders for review before submitting to Division's management.
• Ensure all correspondence and management responses outgoing from Division and incoming to the Division are promptly coordinated for necessary actions.
• Responsible for document registration, storage and control of all internal/external documents and communications related to the Division.
• Coordinate for all IT requirements of the Division and facilitate prompt IT support whenever necessary.
• Prepare monthly status of documents control, identify documentation issues, recommend and implement solutions.
• Liaise with concerned parties within the group with respect to documentation.
• Operate electronic data management system, monitor access and security to ensure quality and integrity of documents.
• Participate in the development and maintain procedures for computerized records management systems for timely and easy retrieval of required documents.
  
  

Generic Accountabilities

Supervision

• Plan, supervise and coordinate all activities in the assigned area to meet functional objectives.
• Train and develop the assigned staff on relevant skills to enable them to become proficient on the job and deliver the respective section objectives.
  
  

Budgets

• Provide input for preparation of the Section/ Department budgets and assist in the implementation of the approved budget and work plans to deliver section objectives.
• Investigate and highlight any significant variances to support effective performance and cost control.
  
  

Qualifications, Experience, Knowledge & Skills

Minimum Qualification

• Bachelor in any Engineering discipline, or graduate in Basic Science, or subject relevant to Oil & Gas Industry.
  
  

Minimum Experience & Knowledge & Skills

• 6 8 years' experience in oil & gas industry in corporate data or documentation control roles.
• Skill in CMMS, EDMS (Electronic data management system, Windows Applications, scheduling tools, spreadsheets, database, graphics)
• Technical and management presentations, correspondence and report preparation skills.