Receiving & Store Clerk

- Knowledge of inventory management, stores management, procurement and internal controls
- Verifies that the goods delivered to the hotel were ordered. Goods must be justified by a purchase document.
- All items are physically received, inspected, weighted as necessary. In case of technical items, equipment, furniture, and certain food items, the concerned department is consulted to confirm the quality and specifications. Materials are to be inspected and measurements are to be made thoroughly. A visual inspection is not enough.
- Verifies the quality, quantity/weight and the price of the goods delivered.
- Transmits the goods to the appropriate storerooms or to the department concerned.
- Completes the daily receiving recap reports.
- Ensures that copies of all approved and currently valid purchase order, i.e. purchase request, market list, standard supply contracts are at hand and files are maintained for this.
- Responsible for storage of both food & beverage and operational stock.
- Responsible for the day to day check on the storage facilities of upkeep and hygiene.
- Ensure store requisition form is signed by the person collecting the goods and enter into the Inventory/Materials Management System.
- Assist the Accounts Payable in finding out any cost discrepancies.
- Keep sequential files of purchase orders even including the cancelled PO's. Once the items are received, invoice reference is marked on the LPO.
- After the items are received, a receiving report and summary is prepared. The copy of this is given to the stores, F&B controls and purchasing with invoices, with adding machine totals are passed to accounts payable for further processing.
- Responsible for ensuring outgoing record for all items being send out from the hotel as per out going record policy. Pass a credit note (if required) for the accounts for those items, which are invoiced to the hotel; but being returned back.
- Well awareness of HACCP compliance to ensure safety food & beverage environment. And maintain appropriate relevant records to submit to the authorities as and when needed.