Asset Administration

Responsibility:

• Supervising the day-to-day operations of the administrative department and staff members.
• Hiring, training, and evaluating employees and taking corrective action when necessary.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Working with the accounting and management teams to set budgets, monitor spending and other expenses (e.q., AMC costs, Reactive Maintenance costs, Petty Cash expenses of the maintenance department).
• Collecting, organizing, and storing information using Google Suite solutions and other filing systems.
• Overseeing special projects and tracking progress towards company goals.
• Overseeing the current portfolio of real estate assets and ensure that all are and remain compliant (e.g., Trade licenses, leases, Ejari, DEWA, permits and others).
• Track all services contracts (e.g., Gas, AC maintenance, cleaning, security, AMC & PPM suppliers and others) for each asset. Coordinate with the relevant teams to monitor activation, execution and contract renewal.
• Track receipt of AMC service reports and ensure remarks have been translated into actions.
• Archive and maintain all relevant documents for each asset (e.q., AS BUILT drawings, Food Authority Approvals, Civil Defense Approvals and others).
• Coordinate with the HR/PRO team, property team and legal team in what relates to regulatory compliance and contract management.
• Work closely with the HR/PRO team and follow up so that regulatory approvals are planned in advance and obtained in time.
• Oversee the real-estate administrative team; provide structure and focus and optimize the workflow criteria.