Document Control and Corporate Affairs Executive

Role Title: Document Control and Corporate Affairs Executive

Role Type: Full Time Permanent Long Term OnSite

Work Location: Dubai Internet City Dubai UAE

Working Days & Hours: MondayFriday 9am6pm

Benefits: Visa medical insurance yearly vacation and ticket gratuity

Maintaining the various master folders on DropBox including the respective Excel Document Registers in an organized and updated manner

Filing of documents in both (a)Electronic (Scan and file) format in DropBox and (b) Physical filing of original documents in designated folders.

Attending to requests for documents from internal and external stakeholders. (Team DLD Notaries Plot Registrations POAs Sales of properties)

Monitoring and updating the Companies Registers on Monday and ensuring that all items are current and details are properly updated and saved. (Licenses Leases Est. Cards COI COGS COIM POA MOA AOA Shareholding Structure)

Handling incorporations registration amendments and deregistration for DMCC DDA JAFZA and BVI companies.

Updating Shareholding Structures

Coordinating with relevant agents for documents attestations notarizations apostilles and legalizations across multiple jurisdictions embassies foreign affairs departments authorities and governments including BVI Cayman UAE MOFA UK FCO and others as necessary

Preparing and submitting official letters required compliance documents and audited financial statements to various authorities (DDA DMCC JAFZA) banks and registered agents and other external and internal stakeholders

Maintaining the authorities portal accounts of our clients group of companies (Including under DMCC and DDA) and coordinating with relevant authorities with regards to service requests

Coordinating with translation agencies for all translation requirements

Requirements

Role Title: Document Control and Corporate Affairs Executive

Role Type: Full Time Permanent Long Term OnSite

Work Location: Dubai Internet City Dubai UAE

Working Days & Hours: MondayFriday 9am6pm

Benefits: Visa medical insurance yearly vacation and ticket gratuity

Maintaining the various master folders on DropBox including the respective Excel Document Registers in an organized and updated manner

Filing of documents in both (a)Electronic (Scan and file) format in DropBox and (b) Physical filing of original documents in designated folders.

Attending to requests for documents from internal and external stakeholders. (Team DLD Notaries Plot Registrations POAs Sales of properties)

Monitoring and updating the Companies Registers on Monday and ensuring that all items are current and details are properly updated and saved. (Licenses Leases Est. Cards COI COGS COIM POA MOA AOA Shareholding Structure)

Handling incorporations registration amendments and deregistration for DMCC DDA JAFZA and BVI companies.

Updating Shareholding Structures

Coordinating with relevant agents for documents attestations notarizations apostilles and legalizations across multiple jurisdictions embassies foreign affairs departments authorities and governments including BVI Cayman UAE MOFA UK FCO and others as necessary

Preparing and submitting official letters required compliance documents and audited financial statements to various authorities (DDA DMCC JAFZA) banks and registered agents and other external and internal stakeholders

Maintaining the authorities portal accounts of our clients group of companies (Including under DMCC and DDA) and coordinating with relevant authorities with regards to service requests

Coordinating with translation agencies for all translation requirements

Benefits