Cluster Assistant Procurement Manager

PURPOSE OF POSITION

To assist the Cluster Procurement Manager for the day to day operations of the Procurement Department and to ensure that all departments of both Raffles Dubai and Sofitel Dubai the Obelisk have adequate supplies.

KEY ROLES & RESPONSIBILITIES

• Maintaining a good relationship with all departments of both the hotels
• Assist in maintaining and managing the Contracts.
• Support in FF&E project process completion and tracking the records.
• Assist supervise and guide the Buyers of both the hotels
• Work closely with the Executive Chef and Director of Food & Beverage to purchase the highest quality products while constantly searching for the lowest price.
• Ensure that all purchase order requests are properly completed and approved before the items are purchased.
• Work closely with stores
• Assist and supervise the day to day functions of the Receiving Clerks
• Ensure that all items received by the hotels are properly documented in accordance with the companys purchasing and receiving procedures.
• Supervise and guide the buyers to negotiate prices place required daily food orders and ensure prompt delivery.
• Coordinate with the Storekeepers and Cost Controller to place regular liquor beer wine and soft drinks orders as required.
• Generate purchase orders on approval of the requisitions obtain necessary authorization from Director of Finance and General Manager prior to proceeding with these orders.
• Obtain competitive price quotations and confirm purchase availabilities.
• Assist Accounts Payable in researching any discrepancies on invoices.
• Supervise the team to obtain quarterly competitive pricing quotes for Food and Beverage items
• Handle telephone inquiries.
• To perform any other duties that may be assigned from time to time by the Management.
• Ensure to maintain HACCP standards at all levels from product sourcing to storage etc
• Conduct surprise audits in receiving and storage areas to ensure that HACCP standards are being maintained by the staff.
• Follow up with team in both the hotels to obtain 3 quotations for all the Purchase requests other than Food & Beverage and process the Purchase Requests within 3 working days.
• Make sure all the Engineering products are ordered properly.
• Prepare and maintain vendor opening form for new vendors.
• Prepare any reports as requested by the management.
• To perform any other duties that may be assigned from time to time by the Management.

Qualifications :

PERSONAL ATTRIBUTES

• Must be willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.
• Must be willing to accept assignments on as need basis in order to promote teamwork.
• Selfmotivated with strong organizational and communication skills.
• Able to multitask and prioritize in a fastpaced environment.
• Knowledge of the local market is an asset
• Good written and verbal communication skills in English.
• Ability to process information and merchandise through computer system
• Ability to move and handle merchandise throughout the Hotel.

QUALIFICATIONS

• College diploma or equivalent qualifications
• Knowledge of Material Controls and Future Log.
• Excellent knowledge of Microsoft Office mainly EXCEL.

EXPERIENCE

• Minimum 34 years experience in purchasing/stores environment

Remote Work :

No

Employment Type :

Fulltime