Executive Secretary

Job Title: Executive Secretary CEO Office

Job TypePermanent

Job Location: Abu Dhabi

Job Description

Responsibilities:

• Manage the Daily Calendar & Schedule appointments Meetings & Reminders.
• Coordinate and prepare materials for Meetings including Agendas Presentations and Reports.
• Take minutes during meetings and distribute them to relevant stakeholders.
• Handle incoming and outgoing correspondence including emails letters and phone calls and prioritize them appropriately & professionally.
• Prepare and edit correspondence reports and presentations as required.
• Maintain confidential files and records ensuring data integrity and security.
• Conduct research and gather information for various Projects and Reports as instructed by CEO.
• Coordinate and liaise with internal teams and external stakeholders to facilitate smooth communication and collaboration.
• Assist & Record in the preparation of budgets and financial reports and monitor expenses.
• Manage and prioritize multiple tasks and deadlines effectively.
• Perform general administrative tasks such as filing copying and data entry.
• Responsible to handle CEO Agenda Prepare Daily Plan and monitor the updates in regulars intervals
• Highly Professional & Proactive and understand the Needs of Business.
• We are looking for someone with a keen Presence of Mind.

Qualifications:

• Bachelors degree in Business Administration or a related field is preferred.

Skills:

• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficient in MS Office Suite (Word Excel PowerPoint Outlook).
• Ability to handle sensitive and confidential information with discretion.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Strong problemsolving skills and the ability to adapt to changing priorities.

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Remote Work :

No