Administrative Assistant

Job Details

Job Details

We are seeking a dynamic and experienced Administrative Assistant to join our team. This role is integral to our company's success, providing high-level administrative support and contributing to the smooth operation of our daily processes. The ideal candidate is highly organized, detail-oriented, and has a knack for juggling multiple tasks simultaneously. This position requires a high level of discretion and confidentiality, as well as the ability to manage sensitive information with professionalism and integrity.

Responsibilities

• Providing comprehensive administrative support to the team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Preparing and managing 1099 forms for independent contractors, ensuring accurate and timely filing.
• Overseeing payroll operations using Paychex Payroll, including processing payrolls, maintaining payroll records, and resolving any payroll issues.
• Assisting with various HR tasks, such as onboarding new employees, maintaining employee records, and coordinating training sessions.
• Handling correspondence, including drafting and responding to emails, preparing reports, and creating presentations.
• Performing various personal assistant duties as required, such as running errands, managing personal appointments, and handling personal correspondence.
• Assisting with special projects and performing other duties as assigned.
  

Qualifications

• Bachelor's degree in Business Administration or a related field.
• A minimum of 3 years of experience in administrative support or as a personal assistant.
• Experience with 1099 preparation and payroll management, preferably with Paychex Payroll.
• Exceptional organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and other office management tools.
• Ability to handle sensitive information with discretion and integrity.
• Demonstrated ability to manage multiple tasks simultaneously and meet deadlines in a fast-paced environment.
• Strong problem-solving skills and the ability to work independently.
• A proactive approach to work, with the ability to anticipate needs and take initiative.